Executive Assistant & Hiring Coordinator to CEO

Better Tomorrow Ventures; Greater London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

Outpost is hiring a second Executive Assistant to support our CEO. You will own the CEO's diary and travel, manage meeting packs, and drive hiring coordination across multiple stages and time zones.

The role blends high-value executive support with building scalable processes, onboarding new hires, and keeping the company running smoothly. You'll join a team with fintech backgrounds and a mission to fix global expansion, reporting to the CEO and collaborating with the current EA.

Qualifications

• 1–3 years in an EA or similar role at startups
• Excellent written English and communication
• Comfortable in a fast-paced environment with minimal process

Responsibilities

• Own the CEO's diary and logistics: scheduling, travel, meeting packs
• Handle hiring coordination: interview loop, pipeline, outreach
• Be the candidate's point of contact and manage offers, references, contracts
• Support board and investor prep, internal comms, and expense admin
• Identify recurring issues and implement permanent fixes
• Build efficiency by reducing back-and-forth and automating where possible

Skills

EA experience

Team assistant

Recruiting coordination

Ops support

Tools

Notion

Slack

Linear

ATS

Scheduling tools

AI

Job description

Outpost is hiring a second Executive Assistant to support our CEO. You will own the CEO's diary and travel, manage meeting packs, and drive hiring coordination across multiple stages and time zones.

The role blends high-value executive support with building scalable processes, onboarding new hires, and keeping the company running smoothly. You'll join a team with fintech backgrounds and a mission to fix global expansion, reporting to the CEO and collaborating with the current EA.