Executive Assistant to CEO — Strategic Scheduler & Liaison

Four Recruitment; Wrexham; On-site; GBP 40,000 - 50,000; Full time

Job summary

Four Recruitment is seeking an experienced Executive Assistant to support the Chief Executive Officer in a fast-paced scaling business in the United Kingdom. The role requires proactive calendar management, polished communication, and high discretion in handling confidential matters.

You will coordinate international travel, prepare Board materials, and liaise with internal stakeholders and the executive team.

Qualifications

• Experience supporting C-suite executives.
• Strong organisational skills with attention to detail.
• Discretion and integrity in handling confidential information.
• Ability to work independently with proactive problem-solving.

Responsibilities

• Act as first point of contact for CEO communications and manage complex diary.
• Coordinate domestic and international travel, accommodation, visa requirements, and event logistics for the CEO and Executive Team.
• Prepare the CEO’s expenses and mileage claims in line with policy.
• Approve recruitment requisitions, purchase orders, and expense submissions from CEO’s direct reports; ensure VAT compliance.
• Monitor and manage holiday requests and balances for CEO’s direct reports.
• Draft professional communications and emails for the CEO as required.
• Collate and submit weekly reports and assist with Board materials.
• Record and distribute minutes for Board and Executive meetings; attend meetings in-person as needed.
• Coordinate executive offsite meetings, conferences, and away days; arrange travel and venues.
• Maintain systems for booking desks, rooms, and shared resources.
• Support ad hoc personal and professional tasks for the CEO with discretion.
• Represent the CEO at internal and external meetings, occasionally accompanying them within the UK.
• Line-manage the Office Coordinator.

Skills

Executive support

Diary management

Stakeholder management

Discretion & confidentiality

Communication skills

Time management

Tools

Microsoft Office

Travel booking systems

Diary management tools

Job description

Four Recruitment is seeking an experienced Executive Assistant to support the Chief Executive Officer in a fast-paced scaling business in the United Kingdom. The role requires proactive calendar management, polished communication, and high discretion in handling confidential matters.

You will coordinate international travel, prepare Board materials, and liaise with internal stakeholders and the executive team.