Executive Assistant to CEO | Travel & Facilities Admin

Fred. Olsen Limited; Greater London; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

AXA Health Private Medical

Life Assurance

Enhanced Maternity & Paternity Pay

Discounted Travel

Cruise Concessions plus Boost Benefits

Job summary

Fred. Olsen Limited is seeking an Executive Assistant/PA to provide proactive support to the CEO and ensure the smooth operation of our London office.

You will manage administrative tasks, travel, invoices and facilities, while coordinating projects and implementing efficient processes. The role requires exceptional organisational skills, discretion with confidential information, and the ability to work independently while collaborating across the business.

Qualifications

• Exceptional organisational skills to manage multiple priorities in a fast-paced environment.
• Strong attention to detail with a proactive, solutions-focused approach.
• Excellent written and verbal communication and relationship-building at all levels.
• Experience supporting senior executives and handling confidential information with discretion.
• Ability to work independently while collaborating across the wider business.

Responsibilities

• Provide proactive executive support to the CEO and manage diary, reports, travel and expense admin.
• Coordinate complex travel arrangements, domestic and international.
• Liaise with building management, service providers and contractors.
• Process invoices and approve expenditure within delegated authority.
• Coordinate meeting room bookings, visitor management and catering for internal events.
• Develop and improve office procedures and administrative systems.
• Lead Health & Safety activities as Responsible Person and maintain documentation.
• Line manage the Office Administrator and provide guidance.

Skills

Organisational skills

Attention to detail

Communication skills

Confidentiality

Independent worker

Job description

Fred. Olsen Limited is seeking an Executive Assistant/PA to provide proactive support to the CEO and ensure the smooth operation of our London office.

You will manage administrative tasks, travel, invoices and facilities, while coordinating projects and implementing efficient processes. The role requires exceptional organisational skills, discretion with confidential information, and the ability to work independently while collaborating across the business.