EA to Chief Executive and CFO

Orla Rose Associates Ltd; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

Orlaroseassociates in London seeks an experienced Executive Assistant to provide high-level support to the CEO and CFO, while also overseeing the global admin department. The role combines proactive PA duties with strategic coordination across executive communications and schedules.

Responsibilities include extensive diary management, board liaison, travel planning, contract management, and maintaining H&S policies across locations.

Qualifications

• Previous experience working as a PA at CEO / C-Suite level.
• Advanced MS Office skills (Outlook, Excel, Word).
• Experience with HS regulations and local requirements.

Responsibilities

• Extensive diary management.
• Building relationships with key clients and their PAs.
• Preparing paperwork and presentations ahead of meetings.
• Travel bookings and expenses.
• Liaising with board members and scheduling quarterly meetings.
• Daily management of the admin team, including annual appraisals.
• Maintaining and updating the Global Health and Safety policy, and coordinating with local H&S officers to ensure compliance across all locations.
• Managing the Contract Management System, ensuring all contracts and leases globally are entered and renewals/break dates are tracked.
• Supporting global offices with initiatives such as security systems, hot desking, and office equipment.
• Ad hoc projects, including office relocations and moves.

Skills

PA to CEO/C-Suite

Diary management

MS Office proficiency

Work under pressure

Tools

MS Office

Job description

Executive Assistant to CEO & CFO (Associate Director level)

Location: London

About the Role

We're recruiting on behalf of a critical partner to Financial Institutions, offering a comprehensive range of credit management solutions including advisory services and strategic management of outsourcing. Powered by their own bespoke technology platform, they provide end-to-end solutions across multiple asset classes with a global reach.

They're looking for an experienced Executive Assistant to provide an exceptional level of support to the CEO and CFO, while also managing the admin department and its associated responsibilities. This is a broad role combining high-level PA support with oversight of Global Health & Safety compliance, contract management, and office facilities across global locations.

Responsible For

• Personal Assistant support for CEO and CFO

Core Responsibilities

• Extensive diary management
• Building strong relationships with key clients and their PAs
• Preparing paperwork and presentations ahead of meetings
• Ensuring the CEO and CFO keep in regular contact with other offices and direct reports
• Travel bookings and expenses
• Liaising with board members and scheduling quarterly meetings
• Fielding phone calls and taking messages
• Daily management of the admin team, including conducting annual appraisals
• Maintaining and updating the Global Health and Safety policy, and coordinating with local H&S officers to ensure compliance across all locations
• Managing the Contract Management System, ensuring all contracts and leases globally are entered and renewals/break dates are tracked
• Supporting global offices with initiatives such as security systems, hot desking, and office equipment
• Ad hoc projects, including office relocations and moves

Skills and Competencies

• Previous experience working as a PA at CEO / C-Suite level
• Ability to prioritise tasks on a continuous basis
• Self-motivated with a can-do attitude
• Able to work resiliently under pressure
• True team player
• Exceptional organisational skills
• Advanced skills in MS Office applications, including Outlook, Excel and Word

Other Skills Required, Essential or Desired

• Previous EA/PA experience
• Advanced level of Microsoft Office
• Experience of H&S regulations and local requirements