Executive Assistant to CEO

The London Clinic; Greater London; On-site; GBP 50,000 - 55,000; Full time

Benefits offered by this job

Life insurance

Private medical cover

25 days annual leave + bank holidays

Matched pension up to 10%

Employee assistance programme

Blue Light Card discounts

Cycle to work scheme

Electric car scheme

Subsidised staff restaurant

Recognition programmes

Job summary

The London Clinic is seeking an Executive Assistant to the Chief Executive Officer in London. This high-visibility role sits in the Executive Office and supports strategic scheduling, meetings, and stakeholder engagement.

You will manage calendars, coordinate events, prepare materials, and act as a trusted ambassador across the organisation. The role requires discretion, professionalism and exceptional organisational ability.

Qualifications

• Previous experience supporting a CEO or senior executive.
• Outstanding diary management and coordination skills.
• Strong stakeholder management and relationship-building capability.
• Ability to remain calm, organised and professional when managing competing priorities.

Responsibilities

• Proactively manage a complex CEO diary and prioritize needs.
• Coordinate executive meetings, leadership events and stakeholder engagements.
• Build relationships with Trustees, consultants, senior leaders and external partners.
• Prepare agendas, presentations, briefing materials and meeting packs.
• Organise high-profile dinners and events with planning and logistics.
• Act as a key point of contact for the CEO.
• Track actions to ensure timely follow-up and delivery.
• Support governance activities for Board and Executive teams.
• Coordinate travel arrangements and detailed itineraries.
• Manage sensitive information with discretion.
• Identify opportunities to improve administrative processes.
• Support the smooth day-to-day operation of the Executive Office.

Skills

Diary management

Stakeholder management

Organisational skills

Communication skills

Proactive problem solving

Attention to detail

Integrity and discretion

Tools

Microsoft 365

Digital collaboration tools

Job description

Department: Executive Office
Location: The London Clinic, 20 Devonshire Place, London, W1G 6BW
Salary: £50,000 to £55,000 per annum

Be the trusted partner behind the CEO of one of the UK's leading independent hospitals

The success of any organisation is built on strong relationships, clear priorities and exceptional organisation.

As Executive Assistant to our CEO, you'll play a central role in helping shape the day-to-day rhythm of the London Clinic. You'll be the person who keeps priorities moving, builds connections across the business, and ensures that every interaction, meeting and event is delivered with professionalism and care.

This is a highly visible position where you'll work closely with senior leaders, clinicians, Trustees, consultants and external partners, becoming a trusted ambassador for the Executive Office and an integral part of the London Clinics success.

A little about the role

We are looking for someone who genuinely enjoys bringing order to complexity, building relationships and creating exceptional experiences for colleagues and stakeholders alike.

Working alongside our CEO, you'll manage a busy and ever-changing schedule, coordinate key meetings and events, and act as a central point of contact for a wide range of internal and external stakeholders. No two days will be the same. One day you might be coordinating an executive leadership event, the next supporting preparations for Board discussions, organising stakeholder dinners, or ensuring important actions are followed through to completion.

You'll have the opportunity to work right at the heart of the organisation, gaining unique exposure to strategic decision-making while helping ensure the Executive Office operates smoothly and effectively. Success in this role comes from anticipating needs, thinking ahead, maintaining absolute discretion and building trusted relationships with people at every level.

What you'll be doing

• Proactively managing a complex and fast-moving CEO diary, ensuring priorities are balanced effectively.
• Coordinating executive meetings, leadership events, away days and stakeholder engagements.
• Building strong relationships with Trustees, consultants, senior leaders and external partners.
• Preparing agendas, presentations, briefing materials and meeting documentation.
• Organising high-profile dinners and events, overseeing all planning and logistics.
• Acting as a key point of contact on behalf of the CEO.
• Tracking actions and commitments to ensure timely follow-up and delivery.
• Supporting Board and Executive governance activities as required.
• Coordinating travel arrangements and detailed itineraries.
• Managing sensitive and confidential information with professionalism and sound judgement.
• Identifying opportunities to improve administrative processes and efficiencies.
• Supporting the smooth day-to-day operation of the Executive Office.

What are we looking for?

We're looking for an experienced Executive Assistant who combines exceptional organisational skills with warmth, professionalism and the confidence to engage with stakeholders at all levels.

You'll bring:

• Previous experience supporting a CEO, Executive Director or senior executive.
• Outstanding diary management and coordination skills.
• Strong stakeholder management and relationship-building capability.
• The ability to remain calm, organised and professional when managing competing priorities.
• Excellent communication skills, both written and verbal.
• A proactive approach with the confidence to anticipate needs and solve problems.
• Exceptional attention to detail and organisational ability.
• High levels of integrity, discretion and sound judgement.
• Strong Microsoft 365 and digital collaboration skills.
• Experience preparing meeting packs, presentations and executive-level documentation.

Healthcare experience would be advantageous but is not essential.

What you'll be part of

The Executive Office sits at the centre of The London Clinic's leadership team, supporting decisions that impact patients, colleagues and the future direction of the organisation.

As the UK's largest independent charitable hospital, we care for over 120,000 patients every year. What makes us different is that we reinvest our success back into our services, technology and people, helping us continue to deliver exceptional care while shaping the future of healthcare.

This role offers a unique opportunity to work alongside a newly appointed CEO and contribute to an exciting period of growth and development, helping establish the foundations, relationships and ways of working that will support future success.

We are incredibly proud to be the only independent healthcare provider included in the Top 10 of the Financial Times' UK Best Employers Survey 2026.

What's in it for you?

• Life insurance - Get life cover worth four times your salary, whether you're full-time or part-time.
• Private medical cover - Once you've passed probation, our employee medical scheme gives you fast-track access to private healthcare.
• Annual leave - We offer a generous annual leave package of 25 days plus bank holidays.
• Pension - Join our matched pension scheme and enjoy up to 10% contributions.
• Employee assistance programme - From stress to practical guidance, our counselling service has your back.
• Blue light card - Unlock thousands of discounts! From supermarkets to holidays, fashion, tech, and days out, your Blue Light Card makes it all cheaper.
• Cycle to work - Pedal your way to a healthier, greener commute! Enjoy tax-free benefits while reducing your carbon footprint.
• Electric car scheme - Our Electric Car Scheme makes switching to a cleaner, eco-friendly ride simple and affordable.
• Subsidised staff restaurant - Dig into a variety of tasty, healthy meals without denting your wallet.
• Recognition programmes - Celebrate wins big and small! Our Recognition Programmes make sure your hard work doesn't go unnoticed.

How to find us

Our main hospital is based at:

Within walking distance of:

• Oxford Circus
• Bond Street
• Baker Street
• Great Portland Street

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy, then please contact a member of our recruitment team.

The London Clinic values a diverse workforce and welcomes applications from all backgrounds. If you have the skills and experience for the role, we encourage you to apply. We are committed to supporting candidates throughout the recruitment process and will make reasonable adjustments where needed - please let us know if there is anything we can do to support you.