Executive Assistant to the CEO & Board Governance

Jobtailor; Greater London; Hybrid; GBP 42,000 - 64,000; Full time

Job summary

Jobtailor, based in London, seeks a senior EA/PA to support the CEO with diary management, board liaison and governance tasks. You will draft and format documents, coordinate complex meetings, and handle confidential information with discretion.

The role requires exceptional English, MS Office mastery, and the ability to travel to the London office weekly while supporting the SLT and board activities.

Qualifications

• Significant experience as an EA, PA or senior administrator supporting a CEO, director or senior executive.
• Experience taking minutes and tracking actions for board/committee meetings.
• Excellent written English and clear drafting skills.
• Ability to draft well-structured documents, correspondence and presentations.
• Proficient in Word, PowerPoint, Excel and Outlook.
• Strong organisation and ability to manage multiple priorities.
• Discretion handling confidential or sensitive information.
• Proactive, solutions-focused with initiative.
• Excellent interpersonal skills with senior stakeholders and board members.
• Flexibility to travel and work from the London office weekly.
• Right to work in the UK and DBS check if required.
• Experience supporting board/governance processes is desirable.
• Qualifications in Business Admin or Executive PA practice are desirable.

Responsibilities

• Manage and prioritise the CEO's diary and calendar.
• Screen and triage correspondence, calls and requests as first point of contact.
• Coordinate complex diaries across multiple stakeholders.
• Book travel, accommodation, venues, costs and contingency plans.
• Prepare itineraries and briefing packs for meetings.
• Process CEO-related expenses and invoices.
• Attend CEO meetings and take accurate minutes and notes.
• Maintain action logs and report progress to the CEO.
• Organise meeting and away-day logistics (rooms, catering, materials, tech).
• Coordinate risk, issue and KPI updates with the PMO Lead.
• Liaise with the PMO Lead on scheduling and papers for project updates.
• Coordinate board and committee meetings, papers and deadlines.
• Take and produce board and committee minutes and follow-up actions.
• Maintain board actions and decisions trackers.
• Support CEO preparation for board cycles.
• Maintain confidentiality and document control over governance records.
• Draft documents, reports, briefings and PowerPoint presentations.
• Format and polish documents and slide decks.
• Review documents for accuracy, clarity and tone.
• Provide administrative support to Senior Leadership Team.
• Minute meetings for SLT members and provide ad hoc support.

Skills

Minute Taking

Diary Management

Document Drafting

Action Tracking

Governance Support

Confidential Information Handling

Board Meeting Coordination

Travel Coordination

Expense Processing

Logistics Organization

Interpersonal Skills

Education

Business Administration Qualification

Executive PA Practice Qualification

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

AI Tools

Job description

Jobtailor, based in London, seeks a senior EA/PA to support the CEO with diary management, board liaison and governance tasks. You will draft and format documents, coordinate complex meetings, and handle confidential information with discretion.

The role requires exceptional English, MS Office mastery, and the ability to travel to the London office weekly while supporting the SLT and board activities.