Executive Admin & Projects Coordinator

Jobtailor; Watford; On-site; GBP 24,000 - 28,000; Full time

Job summary

Jobtailor in Watford, United Kingdom, is seeking an organised Executive/Administrative Coordinator to support the Managing Director and QSR Facilities Lead. You will maintain project plans, trackers, meeting papers and minutes, and manage multiple deadlines while liaising with senior stakeholders.

The role requires strong Microsoft 365 skills, attention to detail and the ability to handle confidential information with discretion. Experience in a fast-paced, multi-site environment is desirable.

Qualifications

• Experience in managing project plans, trackers and action logs.
• Proficient with Microsoft 365 apps and creating reports.
• Discretion handling confidential information and working with senior stakeholders.

Responsibilities

• Provide proactive administrative support to the Managing Director – QSR and QSR Facilities Lead.
• Maintain project plans, trackers, action logs and deadlines; follow up with action owners.
• Coordinate project and operational meetings, including scheduling, agendas and papers.
• Capture and circulate decisions, minutes and actions promptly.
• Create and maintain reports, presentations, records and shared documents.
• Support purchase orders, invoices, contractor documentation, site records and access arrangements.
• Act as a central point of contact across QSR and the wider business.
• Coordinate requests, connect stakeholders and follow through on actions and responses.
• Arrange travel, site visits, workshops and project logistics.
• Manage day-to-day queries, flag risks or delays, maintain confidentiality and improve administrative processes.

Skills

Project Coordination

Microsoft 365 Proficiency

Confident Communication

Attention to Detail

Proactive Problem-Solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Jobtailor in Watford, United Kingdom, is seeking an organised Executive/Administrative Coordinator to support the Managing Director and QSR Facilities Lead. You will maintain project plans, trackers, meeting papers and minutes, and manage multiple deadlines while liaising with senior stakeholders.

The role requires strong Microsoft 365 skills, attention to detail and the ability to handle confidential information with discretion. Experience in a fast-paced, multi-site environment is desirable.