Office & HR Operations Lead

Jobtailor; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Jobtailor is seeking an experienced Office Manager to own the day-to-day operations in our London base. You will handle payroll, pensions, benefits, contracts, HR records, and end-to-end onboarding while supporting the recruiting pipeline.

You'll coordinate with accountants, manage invoices and expenses, vendor relationships, and organise team events and travel. The role requires discretion with sensitive information and strong written and verbal communication skills.

Qualifications

• 1–3 years of experience in office management, HR administration, executive assistance, or operations coordination.
• Experience ideally at a small or fast-growing company.
• Strong organisational skills and ability to manage multiple workstreams and vendors.
• Discretion handling salaries, personal data, and contracts.

Responsibilities

• Own the day-to-day running of the company so the team can focus on research.
• Act as the main point of contact for payroll, pensions, and benefits.
• Manage employment contracts, HR records, and onboarding paperwork.
• Run new-hire onboarding end to end.
• Provide administrative support throughout the recruiting pipeline, including scheduling and offer paperwork.
• Process and pay invoices.
• Coordinate with accountants and maintain accurate, current financial administration.
• Organise team dinners and off-sites.
• Book ad-hoc team travel.
• Liaise with external specialists and ensure follow-ups are completed.

Skills

Office Management

HR Administration

Payroll Processing

Strong Communication Skills

Tools

Rippling

Xero

Job description

Jobtailor is seeking an experienced Office Manager to own the day-to-day operations in our London base. You will handle payroll, pensions, benefits, contracts, HR records, and end-to-end onboarding while supporting the recruiting pipeline.

You'll coordinate with accountants, manage invoices and expenses, vendor relationships, and organise team events and travel. The role requires discretion with sensitive information and strong written and verbal communication skills.