Executive Assistant & Operations Lead (AI-enabled)

Elite People Ltd; Stafford; On-site; GBP 36,000 - 52,000; Full time

Job summary

Elite People Ltd. is seeking an Executive Assistant & Business Operations Coordinator to provide proactive support to the senior leadership team and coordinate essential business operations in a structured, scalable way.

You will manage diaries, travel, and prepare strategic documents, while also supporting HR administration, payroll data processes and the administration of HR systems. The role emphasizes process improvement, cross-functional collaboration and effective use of AI tools.

Qualifications

• Experience supporting senior leaders in an Executive Assistant, Personal Assistant or Business Coordinator role.
• Previous experience in HR administration.
• Advanced Microsoft Office skills, particularly PowerPoint.
• Experience using HR systems.
• Confidence using AI and digital productivity tools.

Responsibilities

• Provide proactive executive support to the CEO, COO and Operations Director.
• Manage complex diaries, priorities and meeting schedules.
• Coordinate UK and international travel and associated logistics.
• Prepare high quality presentations, reports, briefing materials and other documentation.
• Support leadership meetings, strategic planning sessions and EOS activities.
• Coordinate follow-up actions and monitor completion of agreed commitments.
• Anticipate the needs of senior leaders and ensure they remain focused on strategic priorities.
• Act as a trusted and professional point of coordination for senior leadership activity.
• Coordinate company-wide events, leadership away days and employee engagement initiatives.
• Support internal communications and company meetings.
• Manage office administration and associated suppliers.
• Coordinate workwear, stationery, merchandise and other business requirements.
• Monitor employee expense submissions against company policy.
• Coordinate relationships with external providers, including wellbeing service providers.
• Support marketing and employer branding initiatives where appropriate.
• Identify opportunities to improve the efficiency and effectiveness of business administration.
• Administer and continually improve the Breathe HR system.
• Maintain accurate employee records and documentation.
• Coordinate recruitment activity and onboarding processes.
• Administer employee benefits.
• Maintain compliance and mandatory training records.
• Support performance review and other people processes.
• Prepare accurate employee information to support the monthly payroll process.
• Ensure HR records remain accurate, secure and audit-ready.
• Support the effective administration of the employee lifecycle.

Skills

Executive support

HR administration

PowerPoint

Advanced Microsoft Office

AI productivity tools

Event planning

Recruitment coordination

Payroll data management

Education

CIPD Level 3 qualification

Tools

Breathe HR

Job description

Elite People Ltd. is seeking an Executive Assistant & Business Operations Coordinator to provide proactive support to the senior leadership team and coordinate essential business operations in a structured, scalable way.

You will manage diaries, travel, and prepare strategic documents, while also supporting HR administration, payroll data processes and the administration of HR systems. The role emphasizes process improvement, cross-functional collaboration and effective use of AI tools.