Executive Assistant/Office Manager - Luxury Brand

JR United Kingdom; London; On-site; GBP 50,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant/Office Manager to support senior leadership within a luxury brand. This pivotal role involves managing complex schedules, coordinating travel, and ensuring smooth office operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational and communication skills. With opportunities for growth and the chance to make a significant impact, this position is perfect for someone looking to elevate their career in a prestigious setting. Join a team that values professionalism and discretion while contributing to a vibrant workplace culture.

Qualifications

• Must have experience supporting senior executives in a fast-paced environment.
• Excellent organizational skills and ability to manage multiple tasks efficiently.

Responsibilities

• Provide administrative support to senior executives and manage their schedules.
• Coordinate travel arrangements and prepare detailed itineraries.
• Handle correspondence and maintain filing systems for confidential information.

Skills

Executive Support

Diary Management

Travel Coordination

Communication Skills

Organizational Skills

MS Office Proficiency

Confidentiality

Multi-tasking

Education

Experience in Executive Assistance

Job description

Social network you want to login/join with:

Executive Assistant/Office Manager - Luxury Brand, london

col-narrow-left

Client:

Bain and Gray

Location:

london, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Views:

4

Posted:

05.05.2025

Expiry Date:

19.06.2025

col-wide

Job Description:

Reference: VB16992

Salary: £50,000 – 60,000 + benefits and bonus

A leading brand based out of lovely offices in Fulham, are looking for an EA/Office Manager to come on board to support Executive Chairman, COO and Company Secretary, as well as provide Office Management support to the wider team. This is a great role, supporting at senior level with huge scope to grow and build a position and make it your own.

The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.

Main Duties and Responsibilities:

Executive Assistance:

• Provide confidential and administrative support to the Executive Chairman, COO and Company Secretary.
• Travel arrangements - co-ordinate and book complex international travel, preparation of detailed travel itineraries and schedules for business trips.
• Diary management - co-ordinating and organising client meetings, set up internal/external meetings, arrange conference rooms, video conference facilities and lunches.
• Expense reports - preparation and maintenance of expense reports and monthly credit card expenses.
• Reconciliation of petty cash and invoice authorisation.
• Point of contact for client enquiries, routing calls and taking detailed messages.
• Responsible for meeting and greeting of guests and liaising between customers and internal departments.
• Review, prioritise and route incoming correspondence and co-ordination of outgoing correspondence.
• Monitoring emails and screening telephone calls.
• Following up on outstanding items and reminding directors of any further action/follow up required.
• Maintaining all relevant records and filing systems containing confidential information.
• Other secretarial/admin duties as required.

General Administration/Office Management:

• Responsible for some aspects of HR including holiday and absence management, maintaining personnel records
• Ordering stationery and office supplies.
• Assist with on-boarding and training process of new office employees.
• Ensure day to day maintenance of amenity spaces
• Ensure guest spaces/boardroom/meeting rooms are maintained with proper equipment.
• Coordinate materials/supplies.
• Provide support in the firm's security protocols

Essential Skills Knowledge and Experience:

• Experience in providing support on an executive level
• Discreet, friendly, and professional manner; maintain confidentiality on all aspects of workload.
• Excellent time/priority management skills; capable of multi-tasking to meet deadlines.
• Excellent organisational skills and attention to detail.
• Good common sense – ability to think ahead to avoid diary clashes and to ensure meeting rooms/restaurants/travel etc are booked in advance.
• Excellent communication skills, both written and verbal.
• Ability to remain calm under pressure.
• Excellent typing and MS Office skills.
• Pro-active 'can do' approach/attention to detail - follow up on outstanding items.
• Team player – willingness to “muck in” and help colleagues.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.