Office Manager & PA/EA - Global Marketing Agency - London / Hybrid

Honor Search Ltd; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An innovative global marketing agency is seeking a proactive Office Manager and PA to support two Directors. This dynamic role involves managing office operations, scheduling meetings, and providing comprehensive PA support. Ideal candidates will possess exceptional organisational skills and a knack for multitasking in a fast-paced environment. Join a vibrant team where your contributions will enhance collaboration and efficiency, making every day exciting and impactful. If you're tech-savvy and enjoy a diverse range of tasks, this position offers a fantastic opportunity for growth in a supportive atmosphere.

Qualifications

• Proven experience as an Office Manager, PA/EA or similar role.
• Excellent organisational and time management skills.

Responsibilities

• Manage calendars, emails, travel and correspondence for CEO and MD.
• Oversee day-to-day office operations to ensure efficiency.

Skills

Organisational Skills

Time Management

Communication Skills

Discretion and Professionalism

Problem-Solving Skills

Education

Experience as Office Manager or PA/EA

Tools

Microsoft Office Suite

Xero

Navan

Monday.com

Job description

Office Manager & PA/EA - Global Marketing Agency - London / Hybrid

Office Manager & PA/EA - Global Marketing Agency - London / Hybrid

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Direct message the job poster from Honor Search Ltd

Founder | Managing Director at Honor Search Ltd

"(PA/ EA & Office Manager, Email Management, CEO PA, Diary, travel, diary co-ordination, travel, tech savvy, new starter setup, meeting and greeting customers, office supplies and day to day office admin)"

Global B2B Marketing Agency

London / Hybrid - 3 days office

Supporting 2 Directors (PA) and Office Management / Admin

Job Description

The Office Manager and PA will be responsible for ensuring the smooth operation of the office, managing supplies, organising team events, scheduling meetings, booking travel, and providing comprehensive PA support to the CEO and MD.

This role requires exceptional organisational skills, attention to detail, and the ability to multitask effectively in a fast-paced setting.

Key Responsibilities

Personal Assistant Duties

Provide comprehensive PA support to the CEO and MD, including managing calendars, emails, travel and correspondence.

Handle confidential information with discretion and professionalism.

Assist with personal tasks and errands as needed.

Work at ease across time zones when the CEO and MD are travelling, ensuring they have everything they need for their days in their respective time zones before logging off in the UK.

Office Management

Oversee day-to-day office operations to ensure efficiency and productivity.

Manage office supplies inventory and place orders as needed.

Coordinate maintenance and repairs for office equipment and facilities.

Implement and maintain office policies and procedures.

Serve as the primary point of contact for office-related inquiries. Team Support

Organise and coordinate team events, including meetings, workshops, socials, summer parties and Christmas parties.

Assist with onboarding new employees and ensuring they have the necessary resources and IT set-up.

Work with their IT management firm to troubleshoot IT issues within the team and ensure they are resolved in a timely manner.

Facilitate communication and collaboration among team members.

Meeting and Travel Coordination

Schedule and manage appointments, meetings, and conference calls for the CEO and MD.

Arrange travel accommodations, including flights, hotels, and transportation.

Prepare itineraries and ensure all travel arrangements are confirmed.

Administrative Support

Prepare and edit documents, reports, and presentations.

Conduct research and compile data for various projects.

Manage fi ling systems and ensure documents are organised and accessible.

Requirements

Proven experience as an Office Manager, PA/EA or similar role.

Excellent organisational and time management skills.

Strong written and verbal communication skills.

Comfortable with technology and using a range of business tools and platforms.

Ability to work independently and as part of a team.

High level of discretion and professionalism.

Preferred Skills

Proficiency in Microsoft Office Suite, Xero, Navan and Monday.com high desired.

Experience in a B2B marketing agency or fast-growing business.

Familiarity with project management tools and software.

Strong problem-solving skills and ability to adapt to changing priorities.

If this sounds like you - get in touch! :-)

Please also follow @Honorsearch Linked for all new and live roles!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Marketing

• Industries

  Marketing Services

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