UK Office Manager & Executive Assistant

Brio Real Estate (UK) Ltd; Greater London; On-site; GBP 42,000 - 62,000; Full time

Job summary

Brio Real Estate (UK) Ltd in London seeks an experienced UK Office Manager & Executive Assistant to keep the London office running smoothly and to support senior leaders with day-to-day operations. This full-time role requires strong organizational skills, discretion and the ability to handle complex calendars, travel, meetings and communications with professionalism.

The successful candidate will coordinate facilities, vendor relationships and office technology, delivering a welcoming,

Qualifications

• At least 5 years of experience in executive assistance, office management or related administrative roles.
• Proven ability to manage complex diaries and travel logistics.
• Excellent written and verbal communication with stakeholders.
• Strong organizational and prioritization skills under changing demands.
• Discretion, confidentiality, and professional judgement.
• Experience coordinating vendors, invoices, and office facilities.

Responsibilities

• Oversee daily London office operations and provide a high-quality workplace experience.
• Welcome visitors, manage access, calls, mail and deliveries.
• Coordinate meeting rooms, calendars, and workspace utilization.
• Plan domestic and international travel itineraries and expense processing.
• Prepare presentations and correspondence for senior leaders.
• Capture meeting notes and follow-up actions to drive decisions.
• Act as point of contact for colleagues, clients, and vendors.
• Collaborate with building management and service providers to resolve issues.

Skills

Executive assistance

Diary management

Travel coordination

Office management

Facilities coordination

Vendor management

Tools

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

Job description

Brio Real Estate is a Blackstone Real Estate portfolio company focused on real estate credit. Brio supports Blackstone’s Real Estate Debt Strategies(“BREDS”) investments across the globe. The company provides support across key functions, including corporate, transaction, and management services. The critical infrastructure and capabilities Brio provides for BREDS allows for effective support in the management of its global portfolio.

Today, BREDS has more than $76 billion of investor capital across high yield / opportunistic real estate credit funds, a publicly traded Mortgage REIT, and liquid securities strategies. BREDS is part of Blackstone Real Estate, the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector.

Job Summary

The UK Office Manager & Executive Assistant is responsible for the smooth day-to-day operation of Brio’s London office while providing high-quality administrative support to senior leaders. The role combines hands-on workplace management with proactive executive support, helping ensure the office, employees, visitors, meetings and leadership priorities are coordinated efficiently and professionally.

This is a highly visible, service-oriented role requiring sound judgement, discretion, strong organization and the ability to anticipate needs. The individual will serve as the primary point of contact for office-related matters in London and a trusted partner to the executives they support.

This is a full-time, London-based role with an in-office expectation of five days per week requiring a high degree of independence, sound judgment, and consistent ownership of competing priorities.

London office operations

• Own the daily operation and readiness of the London office,maintaininga professional,welcomingand high-quality workplace experience.
• Welcome visitors, coordinate guest access and manage incoming calls,post, couriers and deliveries.
• Coordinate building access, passes, security requirements, visitorregistrationand other facilities-related needs.
• Oversee meeting rooms, seating plans, deskassignmentsand workspaceutilization, particularly during periods of growth or high occupancy.
• Manage office supplies, food and beverages,monitoringinventory andcoordinatingorders and deliveries with approved vendors.
• Coordinate internal meetings, teameventsand office activities, includinglogistics, catering, room set-upand technology support.
• Maintain office calendars, shared resources, workplace guidance, emergencyproceduresand other local office documentation.
• Partner with building management and service providers to resolve facilities issues promptly andminimizedisruption.

Executive support

• Provide proactive day-to-day support to designated senior leaders, managing competing priorities with discretion and sound judgement.
• Own complex diary management, including scheduling,prioritizingand resolving conflicts across internal and external commitments.
• Coordinate domestic and international travel, preparing detailed itineraries and responding quickly to changes.
• Prepare and process expenses,invoicesand related documentation accurately and on time.
• Coordinate meetings, including agendas, materials, rooms, technology,cateringand follow-up actions.
• Draft, review and format professional correspondence,presentationsand other materials for internal and external audiences.
• Capture meeting notes,actionsand decisions whererequired, andhelp drivetimelyfollow-through across stakeholders.
• Act as a professional and responsive point of contact for colleagues, clients,vendorsand other external parties.
• Handle sensitive and confidential information with the highest degree of discretion.

What you should have:

• At least 5 years of experience in executiveassistance, office management, workplaceservicesor a comparable administrative role in a professional corporate environment.

• Demonstrated experience supporting senior executives and managing complex diaries,traveland meetinglogistics.

• Strongorganizationalandprioritizationskills, with the ability to manage multiple workstreams and changing demands calmly and reliably.

• Excellent written and verbal communication skills, with a polished and professional approach to a wide range of stakeholders.

• High standardsof discretion, judgement,confidentialityand attention to detail.

• A proactive, service-oriented mindset and the ability toanticipateneeds,identifyissues and take ownership through resolution.
• Experience coordinating vendors, invoices, facilitiesrequestsand office technology is preferred.

• Proficiencyin Microsoft 365, including Outlook, Teams, Word,PowerPointand Excel.

• A degree of schedule flexibility as this position may involve work outside of typical working hours based on team priorities and operational requirements.