Office Manager & Executive Assistant

Brio Real Estate, a Blackstone Portfolio Company; Greater London; Sur place; GBP 55 000 - 75 000; Plein temps

Résumé du poste

Brio Real Estate in London seeks an experienced UK Office Manager & Executive Assistant to ensure the smooth day-to-day operation of the London office while supporting senior leaders with proactive administrative assistance.

In this full-time, in-office role you will manage diaries, travel, expenses, meetings and communications, coordinate facilities, and act as a trusted partner to executives, handling sensitive information with discretion and professionalism.

Qualifications

• 5+ years in executive assistance, office management or a comparable role.
• Experience supporting senior executives and managing complex diaries, travel and meetings.
• Strong organization, prioritization and calm handling of multiple demands.
• Excellent written and verbal communication with professional stakeholder engagement.
• Discretion, confidentiality and initiative in a fast-paced corporate environment.
• Experience coordinating vendors, invoices and office technology is preferred.

Responsabilités

• London office operations: maintain a welcoming workplace and handle facilities needs.
• Executive support: manage complex diaries, travel itineraries, expenses and meetings.
• Coordinate domestic and international travel, prepare itineraries and adapt to changes.
• Draft and format correspondence, presentations and materials for senior leaders.
• Capture meeting notes and drive follow-through on actions with stakeholders.
• Professional point of contact for colleagues, clients and vendors.

Connaissances

Executive support

Diary management

Travel planning

Budget & expenses

Meeting coordination

Vendor coordination

discretion

Office operations

Microsoft 365

Communication skills

Outils

Microsoft 365

Description du poste

Brio Real Estate is a Blackstone Real Estate portfolio company focused on real estate credit. Brio supports Blackstone's Real Estate Debt Strategies ("BREDS") investments across the globe. The company provides support across key functions, including corporate, transaction, and management services. The critical infrastructure and capabilities Brio provides for BREDS allows for effective support in the management of its global portfolio.

Today, BREDS has more than $76 billion of investor capital across high yield / opportunistic real estate credit funds, a publicly traded Mortgage REIT, and liquid securities strategies. BREDS is part of Blackstone Real Estate, the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector.

Job Summary

The UK Office Manager & Executive Assistant is responsible for the smooth day-to-day operation of Brio's London office while providing high-quality administrative support to senior leaders. The role combines hands-on workplace management with proactive executive support, helping ensure the office, employees, visitors, meetings and leadership priorities are coordinated efficiently and professionally.

This is a highly visible, service-oriented role requiring sound judgement, discretion, strong organization and the ability to anticipate needs. The individual will serve as the primary point of contact for office-related matters in London and a trusted partner to the executives they support.

This is a full-time, London-based role with an in-office expectation of five days per week requiring a high degree of independence, sound judgment, and consistent ownership of competing priorities.

What you will do:

London office operations

• Own the daily operation and readiness of the London office, maintaining a professional, welcoming and high-quality workplace experience.
• Welcome visitors, coordinate guest access and manage incoming calls, post, couriers and deliveries.
• Coordinate building access, passes, security requirements, visitor registration and other facilities-related needs.
• Oversee meeting rooms, seating plans, desk assignments and workspace utilization, particularly during periods of growth or high occupancy.
• Manage office supplies, food and beverages, monitoring inventory and coordinating orders and deliveries with approved vendors.
• Coordinate internal meetings, team events and office activities, including logistics, catering, room set-up and technology support.
• Maintain office calendars, shared resources, workplace guidance, emergency procedures and other local office documentation.
• Partner with building management and service providers to resolve facilities issues promptly and minimize disruption.

Executive support

• Provide proactive day-to-day support to designated senior leaders, managing competing priorities with discretion and sound judgement.
• Own complex diary management, including scheduling, prioritizing and resolving conflicts across internal and external commitments.
• Coordinate domestic and international travel, preparing detailed itineraries and responding quickly to changes.
• Prepare and process expenses, invoices and related documentation accurately and on time.
• Coordinate meetings, including agendas, materials, rooms, technology, catering and follow-up actions.
• Draft, review and format professional correspondence, presentations and other materials for internal and external audiences.
• Capture meeting notes, actions and decisions where required, and help drive timely follow-through across stakeholders.
• Act as a professional and responsive point of contact for colleagues, clients, vendors and other external parties.
• Handle sensitive and confidential information with the highest degree of discretion.

What you should have:

• At least 5 years of experience in executive assistance, office management, workplace services or a comparable administrative role in a professional corporate environment.
• Demonstrated experience supporting senior executives and managing complex diaries, travel and meeting logistics.
• Strong organizational and prioritization skills, with the ability to manage multiple workstreams and changing demands calmly and reliably.
• Excellent written and verbal communication skills, with a polished and professional approach to a wide range of stakeholders.
• High standards of discretion, judgement, confidentiality and attention to detail.
• A proactive, service-oriented mindset and the ability to anticipate needs, identify issues and take ownership through resolution.
• Experience coordinating vendors, invoices, facilities requests and office technology is preferred.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint and Excel.
• A degree of schedule flexibility as this position may involve work outside of typical working hours based on team priorities and operational requirements.