Executive Assistant & Office Manager (Flexible Hours)

2|SEC Limited; Greater London; On-site; GBP 42,000 - 52,000; Full time

Benefits offered by this job

Flexible working hours (office-based)

Professional development opportunities

Job summary

2|SEC Limited is seeking a highly organised professional to support the leadership, operations, and wider business functions in a multi-faceted PA/EA/Office Manager/Administrator role.

You will manage directors’ diaries, travel, meetings; oversee office operations, IT/facilities, HR records, data entry, and basic bookkeeping. The role includes CRM maintenance, reports, vendor liaison, and event support within a dynamic tech environment.

Qualifications

• Proven experience in a PA/EA/Office Manager/Administrator role.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office and general IT systems.
• Basic bookkeeping and finance knowledge.
• Experience with CRM systems and data entry.
• Ability to work independently and support multiple teams.
• Experience in a tech or cyber security environment.
• Familiarity with accounting software (Xero, QuickBooks).
• Experience supporting company events or client-facing activities.
• Understanding of confidentiality and data protection principles.

Responsibilities

• Provide PA/EA support to directors, including diary management, travel arrangements, and meeting coordination.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Handle confidential information with discretion.
• Oversee the day-to-day running of the office, including supplies, maintenance, and liaising with vendors.
• Coordinate health & safety compliance and office policies and procedures.
• Coordinate IT and facilities support as needed.
• Manage incoming communications, including emails, calls, and post.
• Maintain company records, filing systems, and documentation.
• Assist with onboarding new staff and HR records.
• Perform accurate data entry and maintain internal databases.
• Support basic bookkeeping tasks, including invoice processing, credit control, expense tracking, and reconciliation.
• Liaise with external accountants and assist with financial documentation.
• Assist with budget tracking and reporting.
• Maintain and update the company’s CRM system with client and project information.
• Generate reports and assist with client communications and follow-ups.
• Assist the Operations team with scheduling, timesheets, logistics, and internal coordination.
• Help track project timelines, deliverables, and resource allocation.
• Support procurement and vendor management processes.
• Provide general support across departments, including sales, technical, and client services.
• Assist with planning and running in-person company events, including logistics, catering, venue coordination, and guest management.
• Support internal workshops, client meetings, and team gatherings.

Skills

Organisational skills

Time-management

Independent worker

CRM awareness

Data entry

Tools

Microsoft Office

CRM systems

Xero/QuickBooks

Job description

2|SEC Limited is seeking a highly organised professional to support the leadership, operations, and wider business functions in a multi-faceted PA/EA/Office Manager/Administrator role.

You will manage directors’ diaries, travel, meetings; oversee office operations, IT/facilities, HR records, data entry, and basic bookkeeping. The role includes CRM maintenance, reports, vendor liaison, and event support within a dynamic tech environment.