Executive Assistant

Alvarez & Marsal Deutschland GmbH; Greater London; On-site; GBP 35,000 - 54,000; Full time

Job summary

Alvarez & Marsal Deutschland GmbH in London is seeking an outstanding Executive Assistant to support the Tax team, staying calm under pressure and keeping a good sense of humor. The role requires resilience, proactive mindset and the ability to anticipate the needs of busy professionals.

You will manage complex calendars, coordinate meetings and travel, prepare documents, handle expenses, and liaise with the accounts and billing teams.

Qualifications

• Number of years experience in an Executive Assistant or admin function.
• Ability to interact and communicate with all levels of the organisation.
• Ability to multi-task with excellent oral and written communication skills.
• Proactive, organized and detail oriented, able to work independently or in a team.

Responsibilities

• Extensive diary management for Managing Directors.
• Coordinating office lunches, meeting rooms, parking.
• Travel booking (hotels, flights, cars, visas, trains).
• Submitting weekly timesheets and expenses.
• Invoicing liaison with accounts and supporting CRM data entry.

Skills

Diary management

Communication

Organization

Interpersonal skills

Tools

Microsoft Office Suite

Salesforce

Job description

Description

Executive Assistant

(Required to be in the office 3 days a week; flexibility as to which days)

Alvarez & Marsal (“A&M”) is a group of entrepreneurial, action and results-oriented professionals who take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

We provide tax, turnaround management, restructuring, performance improvement, and corporate advisory services. Our tax practice is unique in that we offer the opportunity to work without audit conflict and truly act a trusted business advisor. We provide our teams with opportunities and support to develop and cultivate careers that are most meaningful to them and reward them based on their achievements.

Overview of the Role

We are looking for an outstanding Executive Assistant to work within our Tax team - someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have some experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team’s needs.

This role requires someone who is versatile, willing to be flexible, as well as friendly and confident. You must have excellent communications and organisation skills and attention to detail.

Responsibilities include but not limited to:

• Extensive diary management for Managing Directors
• Coordinating office lunches, meeting rooms, parking
• Travel booking - hotels, flights, cars, visas, trains
• Submitting weekly timesheets
• Completing expenses and tracking expense statements
• Submitting invoices and liaising with accounts department
• Printing, binding and scanning of documents
• Booking venues for breakfast, lunch and dinner meetings
• Assisting in the organisation of any internal and external events
• Distributing incoming post and handling outgoing post requests for the team
• Attend weekly team meetings
• Minute taking during team meetings and follow up on action points when required
• Various administrative tasks
• Editing Word documents, Excel documents and PowerPoint documents
• Liaising with billing team
• Maintaining business activity on CRM database (Salesforce)
• Liaising with wider business support functions
• Supporting on wider team events
• Assisting with onboarding of new team members
• Collaboration with wider EA team and Office Manager
• EA Holiday Cover
• Maintaining team holiday records
• Produce first draft of monthly newsletter, liaising with team members to gather information
• Supporting the wider team with various ad hoc requests

Essential requirements:

• Number of years experience in an Executive Assistant or admin function
• Must be able to interact and communicate with all levels of the organisation
• Ability to quickly establish relationships with external clients and their EAs
• Ability to multi-task
• Excellent oral and written communication skills
• Must be organised and detail oriented
• Ability to work independently and within a team
• Pro-active nature
• Must be proficient with Microsoft Office Suite