Part-Time Executive Assistant to Directors – Flexible

UK Private Capital; Greater London; Hybrid; GBP 28,000 - 40,000; Part time

Benefits offered by this job

25 days holiday

10% pension

Birthday day off (non-contractual)

Private medical insurance

Life assurance

Health cash plan

Critical illness & income protection

Employee assistance programme

Cycle to work

Job summary

UK Private Capital is seeking an experienced Executive Assistant for a part-time, hybrid role in Greater London. The successful candidate will support two busy Directors with diary management, travel logistics and comprehensive administrative duties to ensure efficient operation of the leadership team.

The role requires proactive organisation, discretion with sensitive information, and the ability to collaborate across a close-knit team of around 30 client-facing roles.

Qualifications

• 5+ years’ experience as an Executive Assistant to 1–2 members of an Executive Committee
• Part-time experience or willingness to work on a flexible, hybrid schedule
• Strong organisational skills and ability to manage multiple priorities
• Discretion with confidential information and professional communications

Responsibilities

• Manage day-to-day activity of the MD and Director, including diary and inbox
• Arrange and prepare for stakeholder meetings; take notes and track actions
• Proactively optimise executives’ time and coordinate with teams across the organisation
• Oversee workloads and escalate tasks as appropriate
• Forward-plan the diary up to 12 months and schedule regular meetings
• Prepare meeting documents and post-meeting actions; take minutes for key meetings
• Coordinate quarterly Industry Development events and social activities
• Support agenda planning and capture minutes for weekly meetings
• Attend monthly Commercial meetings and document outcomes
• Assist on special projects involving senior industry figures and external stakeholders
• Ensure expenses are submitted promptly; upload meeting notes to CRM

Skills

Proactive

Highly organized

Diary management

Stakeholder management

MS Office (Teams/SharePoint)

PowerPoint

CRM (Dynamics)

Minute taking

Tools

MS Teams/SharePoint

PowerPoint

Excel

Job description

UK Private Capital is seeking an experienced Executive Assistant for a part-time, hybrid role in Greater London. The successful candidate will support two busy Directors with diary management, travel logistics and comprehensive administrative duties to ensure efficient operation of the leadership team.

The role requires proactive organisation, discretion with sensitive information, and the ability to collaborate across a close-knit team of around 30 client-facing roles.