Executive Assistant

Cambridge Consultants; Cambridge; Hybrid; GBP 28,000 - 45,000; Full time

Job summary

Cambridge Consultants is seeking an experienced Executive Assistant to support a busy leadership team in a fast-paced environment. You will manage calendars, coordinate international travel, arrange workshops and client visits, and provide proactive administrative support.

This office-based role with flexible work-from-home days requires excellent organisational skills, attention to detail, and discretion with confidential information.

Qualifications

• Relevant experience within a similar role

Responsibilities

• Provide calendar management and time planning support for senior leaders.
• Coordinate and support meetings, including agendas and actions.
• Arrange international travel with policy compliance.
• Support internal and external events and inductions.
• Prepare presentations, reports, and correspondence.
• Liaise with Accounts, Logistics, and Reception to ensure smooth operations.

Skills

Calendar management

Multitasking

Communication

Discretion with confidential info

Proactive teamwork

Attention to detail

Tools

Microsoft Office Suite

Teams

Salesforce

LinkedIn

DocuSign

Job description

Overview

Are you an experienced Executive Assistant (EA) with a proven track record of working in a busy and fast-paced environment and have strong organisational skills? If you are looking to work for a company where no two days are the same, enjoy working on your own initiative and have a real sense of responsibility, read on as this may be the role for you.

The role

You will be working within a team of EAs to provide support across our Business Units. This includes diary management, internal meeting support, arranging workshops and client visits, and organising complex international travel.

You will be given the autonomy to manage your own workload and should have a proactive approach to the role. There will be times when you work in conjunction with the wider EA team on tasks such as internal and external events and provide cover when needed. This is an office-based role with the flexibility to work from home.

Responsibilities

• Provide effective calendar management and time planning support for senior leaders.
• Coordinate and support meetings, including preparing agendas, recording and tracking actions.
• Liaise with clients to arrange site visits and ensure a professional experience.
• Work with colleagues to organise client tours and provide on-site administrative support.
• Manage international travel arrangements, ensuring compliance with company policies.
• Handle general administrative tasks such as expense reports, purchase orders, and meeting coordination.
• Support projects through preparation of presentations, reports, and correspondence.
• Process statements of work and obtain signatures for contracts.
• Coordinate and support new starter inductions.
• Collaborate with internal teams (e.g. Accounts, Logistics, Reception) to ensure smooth operations.
• Work with your line manager to maintain business continuity and minimise disruption, particularly during absences.
• Build and maintain strong working relationships across the business.

What can you bring?

• Relevant experience within a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g. Microsoft Teams)
• The ability to juggle multiple tasks, prioritise effectively, and manage competing demands with composure
• Strong attention to detail and accuracy, particularly in scheduling, communication, and document preparation
• Strong communication skills
• Complete reliability handling confidential, often sensitive information
• Proactive team player with a strong desire to help others where required
• Experience with Salesforce, LinkedIn, and Docusign would be desirable

By submitting an application to Cambridge Consultants, you confirm that the information provided in this application, together with any supporting documentation, is true, complete, and accurate to the best of your knowledge and belief. You understand that any false statement, misleading information, or material omission may render you liable to disqualification from the recruitment process, withdrawal of any offer of employment, or dismissal without notice if discovered following appointment. You acknowledge that the organisation reserves the right to verify the information supplied.