Executive Assistant | 121026

Luna Partners; Greater London; Remote; GBP 47,000 - 63,000; Full time

Benefits offered by this job

Performance-based bonus

Company pension

Paid travel + lunch (up to £10) on in-

25 days holiday

Job summary

Luna Partners is seeking an Executive Assistant to support the Senior Client Lead Director and team in a fast-paced, globally focused environment. The role involves complex diary management, stakeholder liaison with CEOs of Private Equity firms, and coordinating projects and reports.

80% remote with occasional UK evenings required due to international clients; offices in Central London. A hands-on, discreet professional with exceptional communication is essential, with recruitment consultancy

Qualifications

• Hands-on EA experience in executive recruitment or executive search is essential.
• Excellent communication and discretion required.
• Ability to manage complex calendars across time zones and stakeholders.

Responsibilities

• Complex diary management for the senior Client Services team across time zones.
• Stakeholder management and first point of contact for clients and candidates.
• Project coordination on assignments and producing reports/presentations.
• Maintain CRM records of emails, calls and meeting notes.
• Coordinate client/executive calls and organize team events.

Skills

Diary management

Stakeholder management

Communication

CRM system

Organisation

Discretion

Tools

CRM system

Job description

Location - 4 days remote, 1 day a week in Central London

Salary - £55,000 per annum plus great benefits

Join a highly regarded global advisory business, focusing on Private Equity, in a fast paced role as an Executive Assistant to support the Senior Client Lead Director and wider team.

My client is looking for an Executive Assistant with a hands on attitude and an extremely professional approach with outstanding communication skills. You will be liaising with CEO's of Private Equity companies around the world, both on the phone and via email.

The company have offices in Central London however, this role is 80% remote, a really rare opportunity. They have some key clients in the US so there will be some occasional evenings where you'll need to work.

Executive Assistant responsibilities include:

• Complex diary management for the senior Client Services team - working across different time zones
• Stakeholder management - first point of contact for clients/candidates on behalf of the senior Client Services team
• Project coordination on assignments
• Producing reports, pitch documentation and presentations
• Ensuring all relevant emails, calls and meeting notes are appropriately recorded on the company CRM system
• Day-to-day contact with assistants at client organisations
• Scheduling client and executive calls and meetings for the senior Client Services team
• Organise team events and company offsites
• Holiday cover for the EA of the founders

Are you the ideal Executive Assistant?

• Self-motivated with the ability to work proactively and independently
• Understands the importance of discretion and confidentiality
• An excellent communicator, both written and verbally
• Experience working in an Executive Search / Recruitment Consultancy is essential for this role
• Performance based bonus
• Company contributed pension
• Paid travel + lunch (up to £10.00) on office days (once a week)
• 25 day holiday allowance in addition to UK bank holidays and Christmas/New Year off
• No set working hours, to allow you to manage work and home-life

My client is looking for someone with previous experience as an Executive Assistant within executive recruitment or executive search who is looking to be part of a collaborative, supportive and respectful culture.