Executive Assistant & Office Experience Coordinator

Expleo Group UK Jobs; Greater London; On-site; GBP 43,000 - 62,000; Full time

Job summary

Expleo is recruiting an Executive Assistant & Office Experience Coordinator to support the Design Studio in Central London on a contract basis. You will aid the VP-level leadership team with executive operations, calendar optimization, and cross-functional coordination to elevate the office experience.

You should bring proactive, detail-oriented capabilities, strong discretion, and demonstrated experience in executive support and office operations within fast-paced environments.

Qualifications

• Experience in executive support and office operations.
• Experience supporting senior stakeholders in fast-paced, structured environments.
• Exposure to cross-functional working including HR, Finance, Operations.
• Ability to manage complexity and improve ways of working.
• Experience in event coordination, travel planning, or operational support is advantageous.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication with discretion.

Responsibilities

• Executive Operations & Agenda Support, optimize calendars and prioritise needs.
• Office Management & Administration to maintain a well-organized environment.
• Mobility & Travel Support for the design studio and VP-level leadership.

Skills

Executive support

Cross-functional coordination

HR/Finance exposure

Complexity management

Travel coordination

Event coordination

Organisation

Communication

Discretion

Job description

Expleo is working closely with a globally renowned Automotive OEM in Central London to recruit an Executive Assistant & Office Experience Coordinator, to support their Design Studio on a contract basis.

You will be a highly capable, proactive, and detail-oriented professional to drive a structured, efficient, and high-performing operating environment for the VP-level leadership team and the wider design studio, playing a critical part in elevating the standard of executive operations, strengthening cross-functional coordination, and improving the overall office experience. The successful candidate will bring strong personal standards, anticipate needs ahead of time, and introduce more effective ways of working across the organisation.

Key Responsibilities of the Executive Assistant:

• Executive Operations & Agenda Support, optimize complex calendars, ensuring effective prioritization and anticipate scheduling needs
• Office Management & Administration, act as the key person for day-to-day office activities, ensuring a well-organized, responsive, and efficient environment
• Mobility & Travel Support

Qualifications & Skill required for the Executive Assistant position:

• Experience in executive support and office operations
• Experience supporting senior stakeholders in fast-paced, structured environments
• Exposure to cross-functional working including HR / Finance / Operations
• Ability to manage complexity and improve ways of working
• Experience in event coordination, travel planning, or operational support is advantageous
• Excellent organizational and time-management abilities
• Strong written and verbal communication skills, with a high level of discretion and ability to handle confidential information

Please Note:

To comply with current legislation, right-to-work checks will be carried out, we cannot support applications requiring sponsorship.