Executive Assistant

Expleo UK LTD; Preston; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Collaborative environment

Expleo Academy

Competitive benefits

Team-based culture

Job summary

Expleo UK is seeking an experienced Executive Assistant to provide critical support to Senior Executives within our UK operations. You will be highly organized, discreet, and proactive in a fast-paced environment.

This high-visibility role requires anticipating needs, managing complex calendars, arranging UK and international travel, and coordinating meetings with senior stakeholders across Expleo's global organisation. Strong communication and confidentiality are essential.

Qualifications

• Graduate level education or equivalent professional experience.
• Proven experience supporting senior executives.
• Experience in technical, engineering, or consulting environments.
• Experience coordinating international travel.

Responsibilities

• Act as the first point of contact for senior executives with professionalism and discretion.
• Manage multiple complex calendars and priorities.
• Coordinate UK and international travel with complex logistics.
• Organise internal and external meetings with agendas and follow-ups.
• Build relationships across Expleo's global organisation.
• Provide admin support including expenses and timesheets.
• Maintain confidentiality in a high-visibility role.
• Adapt to changing priorities while remaining calm and organised.

Skills

Exceptional organisation

Time-management

Prioritisation

Interpersonal communication

Attention to detail

Calm under pressure

Initiative

Discretion

Education

Graduate level education

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Overview

Are you an experienced Executive Assistant who thrives in a fast‑paced, high‑trust environment? At Expleo UK, we're looking for a highly organised, discreet, and proactive Executive Assistant to provide critical support to Senior Executives within our UK business.

This is a high‑visibility role where your ability to anticipate needs, manage complexity, and stay calm under pressure will directly enable senior leadership to operate at their best. If you enjoy variety, responsibility, and being at the heart of decision‑making, this role is for you.

Responsibilities

• Act as the first point of contact for Senior Executives, managing all incoming communications with professionalism and discretion
• Manage multiple complex and ever‑changing diaries, ensuring priorities are aligned and time is used effectively
• Coordinate UK and overseas travel arrangements, often involving complex logistics and tight timelines
• Organise and support key internal and external meetings, including agendas, actions, and follow‑ups
• Build strong working relationships with Senior Executives, Managers, and Executive Assistants across Expleo's global organisation
• Provide high‑quality administrative and business support, including expenses, timesheets, and purchase requisitions
• Maintain confidentiality and integrity at all times while operating in a highly visible role
• Adapt quickly to changing priorities while remaining calm, organised, and professional

Qualifications

A good level of education (graduate level preferred or equivalent professional experience)

Essential skills

• Exceptional organisation, time‑management, and prioritisation skills
• Strong interpersonal and communication skills, both written and verbal
• High attention to detail with a consistent focus on accuracy
• Confidence using your initiative to solve problems and manage competing demands
• Ability to remain calm and effective under pressure
• Strong proficiency with Outlook, Teams, Word, PowerPoint, and Excel

Experience

• Proven experience supporting Executive or Senior Leadership teams
• Experience working within atechnical, engineering, or consulting environment
• Exposure to supporting multiple senior stakeholders simultaneously
• Experience coordinating complex international travel and meetings

Benefits

• Collaborative working environment - we stand shoulder to shoulder with our clients and our peers through good times and challenges
• We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects
• Expleo Academy - enables you to acquire and develop the right skills by delivering a suite of accredited training courses
• Competitive company benefits
• Always working as one team, our people are not afraid to think big and challenge the status quo

As a Disability Confident Committed Employer we have committed to:

• Ensure our recruitment process is inclusive and accessible
• Communicating and promoting vacancies
• Offering an interview to disabled people who meet the minimum criteria for the job
• Anticipating and providing reasonable adjustments as required
• Supporting any existing employee who acquires a disability or long term health condition, enabling them to stay in work at least one activity that will make a difference for disabled people"We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age".

We treat everyone fairly and equitably across the organisation, including providing any additional support and adjustments needed for everyone to thrive