Executive Assistant

Expleo; Preston; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

ExpleoAcademy

Competitive benefits

Collaborative environment

Job summary

Expleo UK in Preston is seeking an experienced Executive Assistant to provide critical support to senior executives. This high-visibility role requires discretion, proactive problem solving, and the ability to anticipate needs while managing complex schedules.

You will coordinate UK and international travel, prepare meetings, and handle expenses and timesheets, while building strong relationships across Expleo’s global organisation.

Qualifications

• Graduate level education preferred or equivalent experience.
• Proven experience supporting Executive or Senior Leadership teams.
• Experience in a technical, engineering, or consulting environment.
• Exposure to coordinating complex international travel and meetings.

Responsibilities

• Act as the first point of contact for Senior Executives with discretion.
• Manage multiple complex diaries with priorities.
• Coordinate UK and international travel logistics.
• Organise meetings with agendas, actions, and follow-ups.
• Build relationships with Senior Executives, Managers, and Assistants across Expleo.
• Provide admin support including expenses, timesheets, and purchase requisitions.
• Maintain confidentiality in a high-visibility role.
• Adapt quickly to changing priorities while staying composed.

Skills

Org & time mgmt

Interpersonal skills

Attention to detail

Proactive problem solving

Calm under pressure

Written & verbal comms

Education

Graduate degree preferred

Tools

Outlook

Teams

Word

PowerPoint

Excel

Job description

Overview

Are you an experienced Executive Assistant who thrives in afast‑paced,high‑trustenvironment? AtExpleo UK,we’relooking for a highly organised, discreet, and proactive Executive Assistant to provide critical support to Senior Executives within our UK business.

This is ahigh‑visibilityrole where your ability toanticipateneeds, manage complexity, and stay calm under pressure will directly enable senior leadership tooperateat their best. If you enjoy variety, responsibility, and being at the heart ofdecision‑making, this role is for you.

Responsibilities

• Act as the first point of contact for Senior Executives, managing all incoming communications with professionalism and discretion
• Managemultiple complex andever‑changingdiaries, ensuring priorities are aligned and time is used effectively
• Coordinate UK and overseas travel arrangements, often involving complex logistics and tight timelines
• Organise and support key internal and external meetings, including agendas, actions, and follow‑ups
• Build strong working relationships with Senior Executives, Managers, and Executive Assistants across Expleo’sglobal organisation
• Provide high‑qualityadministrative and business support, including expenses, timesheets, and purchase requisitions
• Maintain confidentiality and integrity at all times while operating in a highly visible role
• Adapt quickly to changing priorities while remaining calm, organised, and professional

Qualifications

• A good level of education (graduate level preferred or equivalent professional experience)

Essential skills

• Exceptionalorganisation,time‑management, and prioritisationskills
• Strong interpersonal and communication skills, both written and verbal
• High attention to detail with a consistent focus on accuracy
• Confidence using your initiative to solve problems and manage competing demands
• Ability to remain calm and effective under pressure
• Strong proficiency withOutlook, Teams, Word, PowerPoint, and Excel

Experience

• Proven experience supporting Executive or Senior Leadership teams
• Experience working within atechnical, engineering, or consulting environment
• Exposure to supporting multiple senior stakeholders simultaneously
• Experience coordinating complex international travel and meetings

Benefits

• Collaborative working environment – we stand shoulder to shoulder with our clients and ourpeers through good times and challenges
• We empower all passionate technology loving professionals by allowing them to expand their skills and take part in inspiring projects
• ExpleoAcademy - enables you to acquire and develop the right skills by delivering a suite of accredited training courses
• Competitive company benefits
• Always working as one team, our people are not afraid to think big and challenge the status quo

• As a Disability Confident Committed Employer we have committed to:
• Ensure our recruitment process is inclusive and accessible
• Communicating and promoting vacancies
• Offering an interview to disabled people who meet the minimum criteria for the job
• Anticipating and providing reasonable adjustments as required
• Supporting any existing employee who acquires a disability or long term health condition, enabling them to stay in work at least one activity that will make a difference for disabled people

“We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age”.

We treat everyone fairly and equitably across the organisation, including providing any additional support and adjustments needed for everyone to thrive