Executive Assistant - London

GP Bullhound; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

GP Bullhound is seeking a proactive Executive Assistant to support the partners and team in London. You will manage diaries, coordinate travel, prepare documents, and help maintain client relationships with discretion and professionalism.

This role requires exceptional IT skills with MS Office, fluency in English, and a proven EA background. You will collaborate across offices and assist events such as Investor Allstars, contributing to smooth operations and client service.

Qualifications

• Proven experience as an executive assistant is required.
• Events experience desirable.
• Social media skills and experience required.
• Advanced IT skills, including MS Word, Excel, PowerPoint and Outlook required.
• Fluency in English is required, another European language is desirable.

Responsibilities

• Proactive diary management and regular communication of updates
• Prioritise work and projects against time and importance through exercise of judgment and consultation with line managers as may be required
• Coordinate travel and accommodation, book flights, cars, rail tickets etc in line with company policies
• Produce documents such as letters, proposals and presentations from drafts to a high level of presentation, accuracy and timeliness using various MS Office packages and house formatting styles
• Become familiar with the main themes and products to develop confidence in managing the arranging of meetings with clients
• Develop rapport with clients and their PAs to further develop the client relationships
• Maintain and update the list of contacts and business activities in address book and in firm’s CRM system
• Work in close collaboration with the firm’s PA team and office managers in other offices
• Provide support to the firm’s events, in particular Investor Allstars, one of GP Bullhound’s flagship events

Skills

Executive support

Communication

Prioritization

Confidentiality

Relationship management

English fluency

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Key Responsibilities

• Proactive diary management and regular communication of updates
• Prioritise work and projects against time and importance through exercise of judgment and consultation with line managers as may be required
• Coordinate travel and accommodation, book flights, cars, rail tickets etc in line with company policies
• Produce documents such as letters, proposals and presentations from drafts to a high level of presentation, accuracy and timeliness using various MS Office packages and house formatting styles
• Become familiar with the main themes and products to develop confidence in managing the arranging of meetings with clients
• Develop rapport with clients and their PAs to further develop the client relationships
• Maintain and update the list of contacts and business activities in address book and in firm’s CRM system
• Work in close collaboration with the firm’s PA team and office managers in other offices
• Provide support to the firm’s events, in particular Investor Allstars, one of GP Bullhound’s flagship events

Role competencies

• Absolute confidentiality is required at all times
• Ability to communicate with a wide range of stakeholders including clients and colleagues at all levels
• Ability to prioritize and action a high volume of high priority tasks in an extremely fast paced environment

Previous Experience And Qualifications

• Proven experience as a executive assistant is required
• Events experience desirable
• Social media skills and experience required
• Advanced IT skills, including MS Word, Excel, PowerPoint and Outlook required
• Fluency in English is required, another European language is desirable