Executive Assistant

Hera Search; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Hera Search is seeking an experienced Executive Assistant for our Private Wealth client in Mayfair, London. You will support two Managing Directors with diary management, travel coordination and meeting logistics in a fast-paced, prestigious environment.

The role requires proactive collaboration, exceptional organisational skills and a discreet, professional approach. You’ll contribute to projects and events while building trusted relationships across the business.

Qualifications

• Experience supporting senior executives in investment/finance sector.
• Proactive and highly organised with excellent attention to detail.
• Discretion, professional communication and relationship-building.

Responsibilities

• Diary management across multiple time zones.
• International travel planning and logistics.
• Coordinating meetings, conferences and client engagements.
• Managing expenses and executive administration.
• Supporting special projects and events.
• Acting as liaison with internal and external stakeholders.

Skills

Diary management

Travel planning

Stakeholder liaison

Administrative support

Job description

Executive Assistant – Private Wealth Division

Leading Global Investment Firm | Mayfair, London

A rare opportunity has arisen for an exceptional Executive Assistant to join one of the world’s leading investment firms, supporting two highly regarded Managing Directors within the firm’s prestigious Private Wealth division.

This is a genuinely rewarding role, supporting two personable, engaging and inspiring executives who value partnership, collaboration and a proactive approach. Working within a high-performing yet welcoming team, you’ll become a trusted extension of your executives, providing seamless support in a fast-paced and intellectually stimulating environment.

No two days will be the same. You’ll be responsible for classic Executive Assistant duties, including complex and ever-changing diary management, intricate global travel coordination and meeting logistics, whilst also becoming involved in a variety of exciting projects, events and wider team initiatives.

Key Responsibilities

• Extensive and constantly evolving diary management across multiple time zones.
• Complex international travel planning, itineraries and logistics.
• Coordinating meetings, conferences and client engagements.
• Managing expenses and general executive administration.
• Supporting a range of special projects and high-profile events.
• Acting as a key liaison with internal stakeholders and external clients.
• Building strong relationships across the wider business and providing seamless day-to-day support.

About You

You’ll be an experienced Executive Assistant with a proven track record of supporting Managing Directors or other senior executives within the investment management, private equity, asset management or wider financial services sector.

You’ll be highly organised, naturally proactive and thrive in a fast-moving environment. You take pride in anticipating needs before they arise, enjoy going the extra mile and are looking for a role where you can genuinely build a long-term career.

The ideal candidate will possess:

• Previous Executive Assistant experience within the investment sector.
• Experience supporting Managing Directors or senior executives.
• Outstanding organisational and prioritisation skills.
• Exceptional attention to detail.
• A calm, professional and discreet approach.
• Excellent communication and relationship-building skills.
• A collaborative mindset with a positive, can-do attitude.

What’s on Offer

This firm has an outstanding reputation within the investment industry and is renowned for investing in its people. Employees enjoy a collaborative culture, excellent benefits and genuine opportunities for long-term career development.

If you’re looking to join a world-class organisation where your contribution will be valued and your career can flourish, we’d love to hear from you.