Executive Assistant & Investor Relations Coordinator to SVP, Head of Investor Relations (IR)

ENGINEERINGUK; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Executive Assistant & Investor Relations Coordinator to support the SVP, Head of Investor Relations. This pivotal role demands exceptional organizational and communication skills to manage schedules, facilitate meetings, and liaise with stakeholders. The successful candidate will thrive in a dynamic environment, ensuring smooth operations while maintaining confidentiality. With a hybrid working model, this opportunity offers a balance of remote work and in-office collaboration, making it ideal for proactive individuals eager to contribute to impactful initiatives. Join a team that values growth, inclusion, and well-being.

Benefits

Healthcare and Wellbeing Programmes

Pension Plan Membership

Shares and Savings Programme

Annual Bonus based on Company Performance

Qualifications

• Proven experience as an EA or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain calendar, schedule meetings, and book travel arrangements.
• Draft professional emails on behalf of the SVP, IR.
• Coordinate team meeting organization and logistics.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office Suite

Discretion and Confidentiality

Proactive Approach

Education

Experience as an EA or in a similar administrative role

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Executive Assistant & Investor Relations Coordinator to SVP, Head of Investor Relations (IR)

Site Name: UK - London - New Oxford Street
Posted Date: May 6 2025

Executive Assistant & Investor Relations Coordinator to SVP, Head of Investor Relations (IR)

The EA & IR Coordinator role to the SVP, Head of IR is a critical and highly important role, who will be an ambassador and close partner to SVP IR. The successful candidate will need exceptional interpersonal skills with a proven track record of building strong relationships and outstanding delivery in role. The role will include:

• Providing a high-level administrative support, ensuring the efficient operation of the SVP IR
• Coordinating schedules, and facilitating the smooth execution of both day-to-day activities and strategic initiatives
• Acting as a key liaison between the SVP and internal/external stakeholders, promoting effective communication

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company wide benefits and life at GSK on our webpage Life at GSK | GSK

In this role you will

• Manage and maintain calendar, schedule meetings, appointments, and book travel arrangements for SVP IR.
• Handle, sort and prioritize incoming emails, prepare folders with meeting pre-reads.
• Draft professional emails on behalf of the SVP, IR and support in monitoring the IR email inbox.
• Help with ad hoc activities such as document formatting as required.
• Coordinate team meeting organization, arrange venue and logistics.
• Work as part of the team who liaise with external stakeholders to plan, co-ordinate and execute investor conferences, roadshows and other engagements.
• Welcome and pick up investors and other visitors to GSK house, offer them refreshments etc.
• Coordinate and support administrative tasks, such as expense reports, invoices, purchase orders and vendor & supplier payments.
• Support the monitoring of investor targeting plans and shareholder movements on the share register
• Cover CFO's EA when CFO's EA is on holiday.
• Build and maintain positive relationships with EAs and key stakeholders. Facilitate effective communication and collaboration across departments and teams.

Why you?

Basic Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Proven experience as an EA or in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team, with a proactive and flexible approach.
• Positive and proactive working style.

Preferred Qualifications & Skills:

Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:

• Experience as an EA in a finance setting.

Closing Date for Applications - 08 May 2025 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the 'cover letter' of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people over the next 10 years. R&D is committed to discovering and delivering transformational vaccines and medicines to prevent and change the course of disease. Science and technology are coming together in a way they never have before, and we have strong tech-enabled capabilities that allow us to build a deeper understanding of the patient, human biology and disease mechanisms, and transform medical discovery. We are revolutionising the way we do R&D. We're uniting science, technology and talent to get ahead of disease together.

Find out more:

Our approach to R&D.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [e-mail] or 0808 234 4391. The helpline is available from 8.30am to 12.00 noon Monday to Friday, during bank holidays these times and days may vary.

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive

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