Executive Assistant & Global Travel Coordinator

Foster + Partners; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Travel insurance

Wellbeing support

Discount programmes

Catering facilities on London campus

Social events

Job summary

Foster + Partners is seeking an Administration Assistant in London to support senior leadership and project teams with diary management, international travel, meetings, communications and studio coordination.

This fast-paced, high-responsibility role demands discretion, professionalism and a proactive mindset, with opportunities to build relationships across teams and contribute to process improvements in a dynamic studio environment.

Qualifications

• Proven experience managing busy diaries, meetings and international travel logistics.
• Strong organizational skills with the ability to prioritise and stay calm under pressure.
• Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Foster + Partners.
• Confident communication skills with a professional, diplomatic manner.

Responsibilities

• Manage complex schedules, travel and meetings in a dynamic, international environment.
• Coordinate communications and studio activities to ensure seamless operations.
• Build relationships across teams and work closely with senior stakeholders.
• Suggest and implement initiatives to improve the administrative function as needed.

Skills

Diary management

Travel logistics

Organization

Professional presentation

Communication

Interpersonal skills

Discretion

MS Office

Tools

Outlook

Word

Excel

Job description

Foster + Partners is seeking an Administration Assistant in London to support senior leadership and project teams with diary management, international travel, meetings, communications and studio coordination.

This fast-paced, high-responsibility role demands discretion, professionalism and a proactive mindset, with opportunities to build relationships across teams and contribute to process improvements in a dynamic studio environment.