Executive Assistant, Global Private Credit & Operations

Macquarie Group; Greater London; Hybrid; GBP 45,000 - 62,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave (26 weeks)

Fertility leave

Volunteer leave with donation matching

Salary sacrifice options

Medical and life insurance

Employee Assistance Program

Learning & development support

Emergency backup dependent care

Job summary

Macquarie Capital is seeking an Executive Assistant to support a senior director and the Private Credit and Operations team. You will manage complex diaries across multiple time zones, arrange frequent travel, and maintain meeting records.

You will assist with onboarding, transfers, visas, expenses via Concur, purchase orders via Coupa, and NDA coordination. The role offers hybrid working arrangements and opportunities to collaborate with fellow EAs across the office.

Qualifications

• Experience as an Executive or Team Assistant in investment banking, financial services or a fast-paced corporate environment.
• Highly organized with excellent time management skills.
• Ability to work well under pressure with a high workload, conflicting priorities and deadlines.
• Resourceful and able to work independently and as part of a team with other EAs.
• Excellent verbal and written communication skills.
• Willingness to go beyond the scope of the usual job description.
• Advanced skills in Outlook, Excel, MS Word and PowerPoint.

Responsibilities

• Manage complex diaries across various time zones and coordinate frequent travel arrangements including flights, accommodation, visas, transfers, meetings and restaurants.
• Maintain meeting and contact records via Salesforce.
• Assist with onboarding, transfers, exits and visitor logistics.
• Compile and process expenses using Concur and manage purchase orders and invoices via Coupa.
• Collaborate with other EAs to support office and overflow tasks.
• Support NDA and release letter coordination, including document execution, stakeholder communication and legal liaison.

Skills

Executive Assistant

Time management

Under pressure

Independent worker

Communication skills

Tools

Outlook

Excel

MS Word

PowerPoint

Job description

Macquarie Capital is seeking an Executive Assistant to support a senior director and the Private Credit and Operations team. You will manage complex diaries across multiple time zones, arrange frequent travel, and maintain meeting records.

You will assist with onboarding, transfers, visas, expenses via Concur, purchase orders via Coupa, and NDA coordination. The role offers hybrid working arrangements and opportunities to collaborate with fellow EAs across the office.