Executive Assistant, Commodities and Global Markets

Macquarie Group; Greater London; Hybrid; GBP 60,000 - 90,000; Full time

Benefits offered by this job

Wellbeing leave

Annual leave 25 days

Parental leave

Fertility leave

Volunteer leave

Salary sacrifice

Insurance

Employee Assistance

Learning & development

Dependent care

Recognition awards

Hybrid work

Home office stipend

Job summary

Macquarie Group in London seeks an Executive Assistant to support the Commodities and Global Markets team, providing proactive diary, travel and meeting coordination, and onboarding new starters. You will liaise with Tech Assist and People & Culture, handle expense reporting, and help deliver events, while maintaining discretion and professionalism across time zones.

The role offers hybrid working and a range of benefits including wellbeing leave, substantial annual leave, parental and fertility

Qualifications

• 3+ years of experience in an executive assistant role within a global finance environment.
• Proven ability to work with senior colleagues across offices and time zones.
• Excellent communication skills, both written and verbal.
• Strong time management and organisational abilities.
• Proficiency in Word, PowerPoint, and Outlook.

Responsibilities

• Diary and travel management, expense reporting, and meeting coordination for executives.
• Onboarding new starters and transfers; liaising with Tech Assist and People and Culture.
• Plan and support events and on-site functions; represent Macquarie to high standards.

Job description

Executive Assistant, Commodities and Global Markets

The Commodities and Global Markets team in London is a group of dynamic and enthusiastic professionals, consistently recognised for delivering industry-leading work. The team is dedicated to supporting clients across a broad range of sectors, providing innovative solutions and expert advice. Working collaboratively, the team maintains high standards of professionalism and strives to create a positive and inclusive working environment.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As an Executive Assistant, you will play an essential role in keeping the team organised and operating effectively. Reporting to the Office Manager, supporting the Specialised and Asset Finance division, you will proactively anticipate the needs of the executives you support, exercising good judgement, discretion, and flexibility in your approach. You will provide comprehensive administrative and executive assistance, including diary and travel management, expense reporting, and meeting coordination for both internal and external stakeholders. Assisting with onboarding new starters and transfers, liaising with in-house services such as Tech Assist and People and Culture. You will also have the opportunity to work on a variety of events and functions, providing on-site support to ensure smooth delivery and representing Macquarie to the highest standard.

What you offer

• 3 years + experience in a similar executive assistant role within a global finance services, investment, or similar fast-paced environment.
• Confidence in working with senior-level colleagues across different offices and time zones.
• Exceptional communication skills.
• Excellent time management and organisational abilities.
• Proficiency in Word, PowerPoint, and Outlook.
• Ability to manage conflicting priorities and multi-task in a fast-paced environment.
• Positive, proactive attitude with a problem-solving approach.
• Strong team player who enjoys supporting others and contributing to team success.
• Experience with expense management and reporting systems such as Concur and Coupa, would be highly advantageous.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Commodities and Global Markets

Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background.
We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.