Executive Assistant

Macquarie Group; Greater London; Hybrid; GBP 45,000 - 62,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave (26 weeks)

Fertility leave

Volunteer leave with donation matching

Salary sacrifice options

Medical and life insurance

Employee Assistance Program

Learning & development support

Emergency backup dependent care

Job summary

Macquarie Capital is seeking an Executive Assistant to support a senior director and the Private Credit and Operations team. You will manage complex diaries across multiple time zones, arrange frequent travel, and maintain meeting records.

You will assist with onboarding, transfers, visas, expenses via Concur, purchase orders via Coupa, and NDA coordination. The role offers hybrid working arrangements and opportunities to collaborate with fellow EAs across the office.

Qualifications

• Experience as an Executive or Team Assistant in investment banking, financial services or a fast-paced corporate environment.
• Highly organized with excellent time management skills.
• Ability to work well under pressure with a high workload, conflicting priorities and deadlines.
• Resourceful and able to work independently and as part of a team with other EAs.
• Excellent verbal and written communication skills.
• Willingness to go beyond the scope of the usual job description.
• Advanced skills in Outlook, Excel, MS Word and PowerPoint.

Responsibilities

• Manage complex diaries across various time zones and coordinate frequent travel arrangements including flights, accommodation, visas, transfers, meetings and restaurants.
• Maintain meeting and contact records via Salesforce.
• Assist with onboarding, transfers, exits and visitor logistics.
• Compile and process expenses using Concur and manage purchase orders and invoices via Coupa.
• Collaborate with other EAs to support office and overflow tasks.
• Support NDA and release letter coordination, including document execution, stakeholder communication and legal liaison.

Skills

Executive Assistant

Time management

Under pressure

Independent worker

Communication skills

Tools

Outlook

Excel

MS Word

PowerPoint

Job description

Macquarie Capital offers global capability in M&A Advisory, Debt and Equity Capital Markets, Principal Finance, and Equity Trading and Research, underpinned by deep specialist expertise across a range of sectors. Macquarie Capital, Principal Finance is looking for an Executive Assistant to support the Private Credit and Operations team. This is a fast‑paced and varied role that requires a proactive, organised, and personable individual who can take ownership of complex diary management and frequent travel arrangements.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

In this role, you will be providing high-level support to a senior director and their team. Your responsibilities will include managing complex diaries across various time zones, coordinating frequent travel arrangements including flights, accommodation, visas, transfers, meetings, and restaurants, and maintaining meeting and contact records via Salesforce. You will also assist with onboarding, transfers, exits, and visitor logistics, compiling and processing expenses using Concur, and managing purchase orders and invoices via Coupa, and have the chance to collaborate with other EAs to support office and overflow tasks. In addition, you will support the team with NDA and release letter coordination, including document execution, stakeholder communication, and legal liaison.

What you offer

• Previous experience as an Executive or Team Assistant within an investment banking, financial services or a similar, fast-paced corporate environment.
• A highly organised individual with excellent time management skills.
• You have the ability to work well under pressure, manage a high workload, conflicting priorities and deadlines effectively.
• The ability to be resourceful and work independently as well as within a team alongside other Executive Assistants.
• Excellent verbal and written communication skills.
• A positive and approachable individual with the willingness to go beyond the scope of the usual job description.
• Advanced skills in Outlook, Excel, MS Word and PowerPoint.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real‑world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background.
We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.