Executive Assistant, Football Operations — Hybrid

SportsTechJobs; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

IMG is seeking an Executive Assistant to provide high-level administrative support to the Football senior executives in London. The role focuses on diary management, meeting preparation, travel logistics, and efficient document handling.

You will coordinate with internal teams, take accurate minutes, manage expenses, and help ensure smooth operations across projects. A proactive, discreet communicator with strong MS Office skills will thrive in this fast-paced environment.

Qualifications

• Must have held similar EA/PA roles in fast-paced environments.
• Experience driving admin processes and improving workflows.
• Skilled in handling confidential information with discretion.
• Experience processing invoices and standard corporate admin tasks.

Responsibilities

• Diary management for senior executives.
• Prepare meeting minutes and agendas; ensure follow-ups.
• Coordinate travel arrangements and itineraries.
• Manage documents, proofs, and records; support tender/pitch materials.
• Process expenses and ensure accurate accounting of costs.
• Coordinate cross-team meetings and maintain confidential files.

Skills

Diary management

Multi-tasking

Time management

Communication (oral & written)

Calm under pressure

Team collaboration

Microsoft Office (Outlook, Excel, Word

Tools

Microsoft Office Suite

Job description

IMG is seeking an Executive Assistant to provide high-level administrative support to the Football senior executives in London. The role focuses on diary management, meeting preparation, travel logistics, and efficient document handling.

You will coordinate with internal teams, take accurate minutes, manage expenses, and help ensure smooth operations across projects. A proactive, discreet communicator with strong MS Office skills will thrive in this fast-paced environment.