Executive Assistant, Football

IMG; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading global sports marketing agency is seeking an experienced Executive Assistant to support Football Senior Executives. This permanent role involves managing complex diaries, travel arrangements, and providing essential administrative support in a dynamic environment.

Benefits

Income Protection

Life Insurance

Private Medical Insurance

Pension Contribution

23 Days Holiday + Bank Holidays

Dental Insurance

Cycle to Work Scheme

Subsidized Gym Membership

Access to Free Tickets to Events

Dynamic Office Environment

Qualifications

• Extensive experience as an Executive Assistant in a fast-paced environment.
• Strong experience in managing complex diaries and international travel.

Responsibilities

• Provide administrative support to Senior Executives.
• Manage diary, travel arrangements, and expenses.
• Coordinate meetings and maintain confidential files.

Skills

Diary Management

Travel Arrangements

Administrative Processes

Confidential Information Handling

Job description

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

What You’ll Do:

IMG are looking for an experienced Executive Assistant to provide administrative and general support to the Football Senior Executives and support with facilitating a smooth running of the business.

This role requires an EA with experience of working with senior stakeholders across varying time zones in a fast-paced environment.

PLEASE NOTE: This is a permanent role based at Chiswick Park, London. Other locations can also be considered for this role. You will be required to work flexible hours at times to accommodate the needs of the business.

Applications will close on Monday 26th May at 11.59pm UK Time.

Key Responsibilities Include But Not Limited To:

• Your priority will be to provide key administrative and general support to the Senior Executive. You may also be required to support the additional business leads as needed.
• Duties will include diary management, meeting minutes and agendas, travel arrangements, document management, processing expenses, meeting arrangements with relevant IT / AV support.
• Accurately managing and reconciling expenses.
• Managing travel records in and out of UK for tax purposes.
• Provide administrative support for creating and collating final tender, presentation and pitch documents (inc. proof reading, research and ordering necessary materials).
• Efficient management of business travel. Including suggesting the most efficient routes and creating itineraries effectively.
• You will be required to implement administrative systems and processes to support the smooth running of the business.
• Coordinating Executive, Finance and Audit Committee meetings, maintaining confidential files and contact information.
• Supporting the Senior Executive with multiple projects.
• Managing and updating regular meeting agendas and reports.
• Responsible for maintaining key departmental administrative documents (e.g. Health & Safety & other Training records).
• Taking control of resolving urgent operational or administrative issues
• Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers.
• Providing cover where required and working closely with other EA’s within the wider network.
  
  

You Will Have The Following Strengths:

• Extensive previous experience as an Executive Assistant/Personal Assistant within a fast paced, high growth business
• Strong experience in complex diary management and international travel arrangements
• Strong ability to handle competing demands and last-minute changes effectively
• Experienced in driving administrative processes
• Experienced in handling confidential information while exercising discretion
• Knowledge and experience in managing and processing invoices, and other common corporate processes
  
  

We’d Love If You Also Have These (not essential):

• Multilingual
  
  

Our Vision – Power the World’s Passion for Sport.

Our Mission – Be Vital. Work as one.

And Our Values:

• We are BOLD and not afraid to take risks.
• We are PASSIONATE and proud of our legacy.
• We are DYNAMIC and constantly evolving.
• We are AUTHENTIC and human.
• We are UNITED in our pursuit of excellence.
  
  

Our Work Ethic:

IMG is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Benefits:

• Income protection
• Life insurance
• Private medical insurance
• Virtual GP
• Pension contribution
• 23 days holiday + bank holidays
• Dental insurance
• Green car scheme (only eligible if in a permanent contract)
• Season ticket loan
• Cycle to work scheme
• Subsidized office canteen
• Free breakfast
• Free on-site parking at Stockley Park office
• Eye Care
• Endeavor Wellness - lunch and learn events
• EAP (Employee Assistant Programme) - range of practical and emotional support services
• Critical Illness cover
• Financial Wellbeing
• Health Cash Plan
• Subsidized gym membership / Class-pass/ GymPass
• Health Screening
• Will Writing
• Dynamic office environment with great people!
• Regular team and company networking events/celebrations
• Access to free tickets to sporting and entertainment events
• Tech Scheme
• Taste Card
• Travel Insurance
  
  

The Process:

We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

• Tele/Virtual Interview – up to 30 mins with member of talent acquisition team
• 1st stage interview - Virtual/in person with SVP & Managing Director, Football and SVP & Managing Director, Football (Spain)
• 2nd stage interview – Head of HR and SVP & Managing Director, Football