Executive Assistant (12-Month Maternity Cover)

Creative Artists Agency; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading entertainment agency is seeking an Executive Assistant to support the Director of CAA Stellar. The role involves high-level administrative tasks, including managing schedules, booking travel, and liaising with stakeholders. The ideal candidate will have strong organizational skills, experience with C-Suite professionals, and a professional demeanor.

Qualifications

• Experience supporting C-Suite level professionals.
• Ability to prioritize and multitask in a busy environment.

Responsibilities

• Manage complex diaries across multiple time zones.
• Book meetings and prepare travel arrangements.
• Liaise with internal and external stakeholders.

Skills

Organizational Skills

Time Management

Communication

Attention to Detail

Tools

Microsoft Office

Job description

Job Description

The Agency

CAA Sports UK is a division of Creative Artists Agency (CAA). CAA is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London, and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content. It also provides strategic marketing and consulting services to corporate clients.

CAA Stellar is one of the biggest and most successful sports agencies globally. Managing the careers of hundreds of elite athletes, CAA Stellar has been involved in some of the biggest deals in soccer history. With unmatched expertise in commercial, media, and financial spheres, CAA Stellar is dedicated to serving clients with passion, distinction, and an entrepreneurial spirit.

Role Overview

As Executive Assistant to the Director of CAA Stellar, you will provide high-level administrative support to ensure the efficient management of the Director’s schedule. You will assist in arranging events, travel, and managing expenses through effective diary management and event coordination.

Key Tasks and Responsibilities

• Manage complex diaries across multiple time zones.
• Proactively plan and adapt to an ever-changing schedule with last-minute adjustments.
• Book meetings and conference calls, including reminders and preparation.
• Prepare clear travel options and arrangements, including all expenses.
• Support the Director with administrative tasks as needed.
• Liaise with internal and external stakeholders, such as CAA employees, clients, and executives.
• Prepare presentations as directed.
• Take notes during meetings and distribute minutes.
• Perform any ad-hoc duties as requested by management.

Personal Specification

• Strong organizational and time management skills with excellent attention to detail.
• Experience supporting C-Suite level professionals.
• Professional demeanor with a positive, solutions-oriented attitude.
• Ability to prioritize and multitask in a busy environment.
• Proficient in Microsoft Office (Word, PowerPoint, Excel).
• Ability to thrive in a fast-paced environment.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Strong confidentiality and work ethic.
• Experience working in VIP and high-profile environments.

Please provide complete and legible information in your application. Incomplete applications may affect your consideration for employment. CAA is committed to promoting equal opportunities and creating an inclusive workplace where diversity is valued. We do not tolerate discrimination of any kind. If you need assistance with the application process, please inform CAA’s Recruitment Department. We do not accept unsolicited resumes from third-party recruiters unless engaged by CAA.