Executive Assistant, Maternity Cover

Liberty.; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading organisation in the UK is seeking an Executive Assistant to support its Managing Director and Design Director. In this fast-paced and trusted role, you will manage complex diaries, oversee communications, and coordinate travel arrangements. The ideal candidate has significant experience as an Executive Assistant or Senior PA, with exceptional organisational and communication skills. This is a fixed-term contract until March 2027, making it a fantastic opportunity for a proactive individual who thrives in dynamic environments.

Qualifications

• Proven experience as an Executive Assistant or Senior PA, ideally supporting senior leadership.
• Exceptional diary, inbox and travel management skills.
• High level of discretion and confidentiality.

Responsibilities

• Managing complex diaries and scheduling across multiple time zones.
• Overseeing inbox management, prioritizing communications.
• Coordinating domestic and international travel.

Skills

Diary management

Travel coordination

Organisational skills

Confidentiality

Communication skills

Job description

Overview

Founded in 1875, our long history has been built on innovation, craftsmanship and above all, incredible talent. Born from the adventurous spirit of our founder, Arthur Lasenby Liberty, we remain true to our heritage. From our fulfilment centres to our flagship store, passion, vision and dynamism are part of our DNA – and that extends to our team.

Job Purpose: We are seeking an Executive Assistant to support our Managing Director and Design Director, playing a pivotal role at the heart of the business.

This is a highly trusted, fast-paced role for someone who thrives on organisation, discretion and proactive problem-solving. You’ll be responsible for ensuring day-to-day operations run seamlessly while acting as a key connector between leadership, store teams, suppliers and cross-functional departments.

Key Responsibilities

• Managing complex diaries and scheduling across multiple time zones.
• Overseeing inbox management, prioritising communications and handling responses where appropriate.
• Coordinating domestic and international travel, including flights, accommodation and itineraries.
• Managing Egencia bookings and travel administration.
• Processing invoices, expenses and maintaining accurate financial records.
• Supporting new starters, contracts and onboarding for employees, contractors and consultants.
• Organising internal and external events, meetings and room bookings.
• Coordinating guest and personal travel where required.
• Maintaining tax calendars, stationery supplies and general office administration.
• Supporting global sales coordination and cross-functional communications.
• Acting as a key point of contact between leadership, internal teams and external partners.

About You

• Proven experience as an Executive Assistant or Senior PA, ideally supporting senior leadership.
• Exceptional diary, inbox and travel management skills.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• High level of discretion and confidentiality.
• Confident communicator, able to build trusted relationships across all levels of the business.
• Proactive, adaptable and solutions-focused, with a strong sense of ownership.
• Comfortable working in a fast-paced, ever-changing environment.

Please note, this is a fixed-term contract until March 2027.