Executive Assistant Coordinator

VICTORIA WALL ASSOCIATES LIMITED; West End; On-site; GBP 67,500 - 82,500; Full time

Benefits offered by this job

Discretionary bonus

Competitive benefits package

Job summary

VICTORIA WALL ASSOCIATES LIMITED in West End, England is looking for an Executive Assistant Coordinator to manage a team of Executive Assistants. This office-based role requires experienced candidates to ensure seamless administrative support across the business while working with senior stakeholders.

The ideal candidate will come from a financial services background and have strong organizational and communication skills. Salary is up to £75,000, with potential for more permanent opportunities.

Qualifications

• Previous experience as an Executive Assistant within financial services is essential.
• Proven ability to manage or support other administrative professionals.
• Exceptionally organised with a proactive approach.

Responsibilities

• Oversee and support a team of Executive Assistants.
• Coordinate cover for EA absences.
• Act as the main point of contact for the EA population.

Skills

Experience as an Executive Assistant

Team management skills

Organizational skills

Interpersonal skills

Communication skills

Job description

About the Client

A prestigious, global financial services firm based in Mayfair. The London office is a fast‑paced, high‑performing environment, known for its professional, international culture.

About the Role

Ongoing temporary, office‑based position for an experienced Executive Assistant looking to step into a coordination and team leadership role. As Executive Assistant Coordinator, you will manage a population of EAs, ensuring seamless administrative support across the business and providing a key service to senior stakeholders and agency partners.

Responsibilities

• Oversee and support a team of Executive Assistants across the London office
• Coordinate cover for EA absences, including holidays and sickness
• Liaise with recruitment agencies to arrange temporary EA cover as needed
• Act as the main point of contact for the EA population, providing guidance and oversight
• Support best practice and consistency across the administrative function
• Partner with HR and leadership on EA performance, development, and resourcing
• Deliver a high standard of service in a demanding, fast‑paced environment

Candidate Specification

• Previous experience as an Executive Assistant within financial services is essential
• Proven ability to manage, mentor or support other administrative professionals
• Exceptionally organised with a proactive, solutions‑focused mindset
• Strong interpersonal and communication skills, with confidence to liaise at all levels
• Ability to manage multiple priorities and thrive under pressure
• Discreet, professional, and highly dependable

Additional Information

• Salary up to £75,000, depending on experience
• Ongoing temp with opportunity for permanent in the future
• Discretionary bonus and competitive benefits package
• Fully office based – 5 days per week in Mayfair
• Excellent company culture and an opportunity to join a leading international firm