Executive Assistant Coordinator

VWA (Victoria Wall Associates); Greater London; On-site; GBP 67,500 - 82,500; Full time

Benefits offered by this job

Discretionary bonus

Competitive benefits package

Excellent company culture

Job summary

A leading financial services firm is seeking an Executive Assistant Coordinator to oversee and support a team of Executive Assistants in a fast-paced environment. This role requires previous experience within financial services and the ability to manage multiple priorities. The position is office-based in Mayfair, with exceptional organisational and communication skills essential. The salary is up to £75K, depending on experience, alongside a discretionary bonus and competitive benefits.

Qualifications

• Proven experience as an Executive Assistant in financial services.
• Ability to support and manage administrative professionals.
• Discreet and dependable in a fast-paced environment.

Responsibilities

• Oversee and support a team of Executive Assistants.
• Coordinate temporary cover for EA absences.
• Act as the main point of contact for the EA population.

Skills

Organisational skills

Interpersonal skills

Communication skills

Ability to manage multiple priorities

Job description

Overview

7-EACB/NCW Executive Assistant Coordinator — Ongoing Temporary (with the possibility of perm at some future point). Up to £75K. Financial Services. Mayfair. Office-based.

About the Client: A prestigious, global financial services firm based in Mayfair. The London office is a fast-paced, high-performing environment, known for its professional, international culture.

Applicants must be available immediately, or up to 2 weeks' notice.

Responsibilities

• Overseeing and supporting a team of Executive Assistants across the London office
• Coordinating cover for EA absences, including holidays and sickness
• Liaising with recruitment agencies to arrange temporary EA cover as needed
• Acting as the main point of contact for the EA population, providing guidance and oversight
• Supporting best practice and consistency across the administrative function
• Partnering with HR and leadership on EA performance, development, and resourcing
• Delivering a high standard of service in a demanding, fast-paced environment

Candidate Specification

• Previous experience as an Executive Assistant within financial services is essential
• Proven ability to manage, mentor or support other administrative professionals
• Exceptionally organised with a proactive, solutions-focused mindset
• Strong interpersonal and communication skills, with the confidence to liaise at all levels
• Able to manage multiple priorities and thrive under pressure
• Discreet, professional, and highly dependable

Additional Information

• Salary up to £75,000, depending on experience
• Ongoing temp with opportunity (with the possibility of perm at some future point)
• Discretionary bonus and competitive benefits package
• Fully office based - 5 days per week in Mayfair
• Excellent company culture, and an opportunity to join a leading international firm

If you are an experienced EA ready to take the next step into a leadership and coordination role, we'd love to hear from you. Please apply today!