Executive Assistant

Joss Search; City of Westminster; Hybrid; GBP 68,000 - 83,000; Full time

Job summary

Joss Search collaborates with a leading global alternative investment firm in Mayfair, seeking an executive assistant to support a Managing Director within Investor Relations and three Principals. The role blends IR focus with marketing and coordination duties in a fast-paced environment.

Responsibilities include complex diary management, travel and expense handling, and maintaining compliance records, while fostering relationships with stakeholders across the business.

Qualifications

• EA experience within financial services or private equity is preferred.
• Demonstrated ability to manage complex calendars and meetings.
• Proactive, highly organised, and able to work independently.

Responsibilities

• Provide high-level EA support to Managing Director and five senior stakeholders.
• Coordinate complex diaries and meetings across multiple time zones.
• Handle travel arrangements, expenses, and compliance records.
• Support events and marketing logistics; build strong stakeholder relationships.

Skills

EA experience

Diary management

Travel coordination

Stakeholder relations

Job description

We are working with a leading global alternative investment firm based in Mayfair and looking for an EA to join a busy team, supporting five senior stakeholders in a varied and fast-paced role.

The successful candidate will primarily support a Managing Director within Investor Relations, alongside three Principals. While the role is weighted slightly towards Investor Relations, there is also significant involvement with marketing and team coordination.

Key Responsibilities

Alongside traditional EA support, responsibilities include:

• Complex diary and meeting coordination
• Travel and expense management
• Maintaining compliance records
• Supporting events and marketing logistics
• Building strong relationships with stakeholders across the business

This is a professional, collaborative and supportive team looking for someone who can build trust quickly, exercise sound judgement and work independently. The wider EA team is made up of experienced assistants who work closely together and provide support when needed, while maintaining a high degree of autonomy.

The ideal candidate will:

• Have EA experience within financial services, ideally private equity
• Demonstrate excellent judgement and professionalism
• Be proactive, adaptable and highly organised
• Thrive in a fast-paced environment and take ownership of their work

Given the pace of the team, they are looking for someone who can hit the ground running.

Working Arrangements

• Office-based during the first month
• One day working from home after onboarding
• Core hours: 9:00am-6:00pm

Salary & Benefits

• Up to £75,000
• Private medical insurance, bonus, dental cover, gym subsidy, cycle-to-work scheme, 25 days' holiday and more