Executive Assistant | 050826

Luna Partners; Greater London; Hybrid; GBP 63,000 - 77,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

Job summary

Luna Partners in London’s Mayfair is seeking a highly organised Executive Assistant to support a Partner and Private Investments team in a fast-paced setting. Hybrid role: four days in the office, one day from home, with a £70,000 salary plus excellent benefits and discretionary bonus.

You will manage complex diaries, coordinate meetings with investors, arrange international travel, and prepare investor materials while handling sensitive information with discretion.

Qualifications

• Experience supporting senior executives in a fast-paced corporate environment.
• Strong organisational skills and meticulous attention to detail.

Responsibilities

• Manage complex diaries across multiple time zones.
• Coordinate high-profile meetings with senior stakeholders and investors.
• Arrange international travel and itineraries with the travel provider.
• Prepare investor presentations, reports and marketing materials.
• Support fund documentation and maintain investment files.
• Multi-task across workstreams to meet deadlines and priorities.
• Prepare expense reports and monitor reimbursements.
• Keep calendars and contacts organised using MS Office and internal systems.
• Handle confidential information with discretion.

Skills

Executive support

Diary management

Stakeholder management

Attention to detail

Calm under pressure

Independent working

Tools

Concur

MS Office

Job description

Executive Assistant - Private Equity | Private Investments

Mayfair, London

£70,000 plus excellent benefits and a generous discretionary bonus

My client is seeking a highly organised, proactive and collaborative Executive Assistant to support a Partner and the wider Private Investments team within a high-quality, fast-paced environment.

The successful EA will provide seamless day-to-day support, managing competing priorities with discretion, efficiency and strong attention to detail.

Previous experience within Financial Services is essential for this role.

The Executive Assistant Role:

As a trusted member of the team, you'll be responsible for:

• Managing complex and ever-changing diaries across multiple time zones.
• Coordinating high profile internal and external meetings with senior stakeholders and investors.
• Arranging international travel, itineraries and logistics in partnership with the firm's travel provider.
• Preparing and coordinating investor presentations, reports and marketing materials.
• Supporting fund documentation and maintaining key investment files and records.
• Managing multiple workstreams simultaneously, ensuring deadlines are met and priorities remain on track.
• Preparing expense reports and monitoring reimbursements.
• Using Microsoft Office and internal systems to keep calendars, contacts and projects organised.
• Handling highly confidential information with professionalism and discretion.

Skills & Attributes

• Experience supporting senior executives within a fast-paced corporate environment.
• Exceptional organisational skills and meticulous attention to detail.
• The ability to remain calm under pressure.
• Excellent communication and stakeholder management skills.
• A proactive, solutions focused mindset with the confidence to work independently.
• Strong Microsoft Office skills, with experience using Concur or similar expense systems.
• A collaborative approach and willingness to roll up your sleeves to support the wider team.

If you're a driven Executive Assistant who enjoys supporting dynamic teams and wants to grow within a global organisation, this role offers a fantastic opportunity to make an impact.

This is a hybrid role, four days in the office, one day from home.