Executive Assistant (Fixed Term Contract)

Greywolf Therapeutics; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading biotech company in Oxford is seeking an experienced Executive Assistant to join for a 4-month term from April to July 2026. You will support senior executives, manage busy calendars, coordinate international travel, and assist with departmental schedules. The ideal candidate has proven experience in diary management and stakeholder communication, alongside exemplary attention to detail. This role is perfect for those with a proactive mindset looking to thrive in a dynamic environment.

Qualifications

• Proven experience supporting senior executives in a fast-paced, complex environment.
• Expert diary, travel and logistics management.
• Strong stakeholder management and communication skills.

Responsibilities

• Provide support to the Chief Medical Officer and Head of Research.
• Manage competing priorities across multiple time zones.
• Coordinate complex international travel planning.

Skills

Diary management

Travel logistics

Stakeholder management

Communication skills

Financial administration

Attention to detail

Proactive mindset

Tools

MS Outlook

Job description

Many cancers and other diseases are caused, or resist treatment, because T cells can't recognize or target cells correctly. We're progressing first-in-class antigen modulators through the clinic, developed to treat disease by controlling T cell activation. Our technology modulates antigen presentation, flicking a switch inside cells to alter their appearance to the immune system.

This approach marks a fundamental shift in how we treat people living with autoimmune disorders, cancers and infectious diseases.

Role Overview:

We are recruiting a new Executive Assistant to join for 4 months from April to July 2026.

Our Executive Assistant team plays a key role in keeping everyone organized and aligned at Greywolf. Working closely with our Senior Leadership, we move quickly and wear many hats: planning, organizing, scheduling and streamlining daily operations to support our colleagues.

As a point of contact for external inquiries and a go-to for team support, you’ll manage busy calendars, coordinate events, arrange travel and ensure smooth office operations – no two days are the same but that’s what makes work exciting! This role will focus on supporting Clinical Operations and our Research team.

Core Responsibilities:

• Provide support to the Chief Medical Officer (CMO) and Head of Research whilst also working closely with their respective teams.
• Provide high-level, proactive diary management for CMO and Head of Research as well as being a key point of coordination for complex departmental schedules, liaising confidently with the wider EA team and external stakeholders.
• Manage competing priorities across multiple time zones.
• End-to-end planning and coordination of complex international and multi-stop travel.
• Reconciliation of CMO expenses in a timely manner.
• Help plan and deliver company-wide corporate and social events, managing budgets and suppliers.
• Work closely with the CMO and Consultant Project Director to plan, coordinate, and deliver up to 7 advisory board meetings during the time you are with us.

Skills, Knowledge, Qualifications and Experience:

• Proven experience supporting senior executives in a fast-paced, complex environment.
• Expert diary, travel and logistics management, including international and multi-time-zone coordination.
• Strong stakeholder management and communication skills, with confidence engaging at executive and board level.
• Experience managing financial administration, including expenses, invoices and budget monitoring.
• Proactive, solutions-focused, highly discreet, with meticulous attention to detail.
• A start-up mindset and willingness to be agile and get involved in everything across the business.
• Proficient in MS Outlook including advanced calendar, email and scheduling

What Sets You Apart:

You will have a passion for excellence in administrative support, a knack for finding simpler, more effective ways to work and strong communication skills that foster collaboration across teams.