Executive Assistant

Bluetree Recruits; Cambridge; Hybrid; GBP 42,000 - 60,000; Full time

Job summary

Bluetree Recruits is seeking an experienced Executive Assistant for a fast-growing MedTech company in Cambridge. The role supports the Founder, running his diary, preparing for meetings, and joining senior management discussions. Hybrid work is offered: 3 days in the office, 2 days remote.

You will prepare meetings with essential data, transcribe minutes, issue actions the same day and drive follow-up to completion. Strong AI tooling and calendar discipline are essential.

Qualifications

• At least 6 years' experience as an Executive Assistant in a fast-paced environment.
• Confident with AI tools, including AI transcription, plus Google Workspace, Microsoft Office, Outlook and DocuSign.
• Ability to manage your own time and priorities without being told what comes next.
• A proactive mindset: anticipate needs, protect time and push back when needed.
• Excellent written and verbal communication, attention to detail and discretion.
• A degree or equivalent is preferred, ideally a graduate.

Responsibilities

• Managing a busy calendar, prioritising meetings by what matters most.
• Preparing the Founder in advance of every meeting with the information he needs.
• Attending executive meetings, transcribing minutes and issuing actions the same day.
• Driving follow-up on actions through to completion.
• Producing board- and executive-level reports, presentations and communications.
• Proofreading documents and correspondence, and managing email, phones and filing.

Skills

Calendar management

Time management

Communication

Discretion

Education

Bachelor's degree or equivalent

6+ years of EA experience

Tools

Google Workspace

Microsoft Office

Outlook

DocuSign

Job description

Are you an experienced Executive Assistant who thrives on pace, loves new technology and enjoys working with business leaders and senior management?

Our client is a fast-growing MedTech company in Cambridge, and its Founder is looking for an Executive Assistant, a true right-hand person. You will run his diary, protect his time and join senior management meetings. This is a full time permanent role based in the office 3 days a week, working from home 2 days a week.

What you'll be doing

• Managing a busy calendar, prioritising meetings by what matters most
• Preparing the Founder in advance of every meeting with the information he needs
• Attending executive meetings, transcribing minutes and issuing actions the same day
• Driving follow-up on actions through to completion
• Producing board- and executive-level reports, presentations and communications
• Proofreading documents and correspondence, and managing email, phones and filing

What you'll bring

• At least 6 years' experience as an Executive Assistant in a fast-paced environment
• Confidence with AI tools, including AI transcription, plus Google Workspace, Microsoft Office, Outlook and DocuSign
• The ability to manage your own time and priorities without being told what comes next
• A proactive mindset: you anticipate needs, protect time and are confident enough to push back
• Excellent written and verbal communication, attention to detail and discretion
• A degree or equivalent is preferred, ideally a graduate

MedTech or pharma experience is not essential, however, a background in life sciences, biotech or a technology scale-up would be a bonus.

• You must live within an easy commute of Cambridge Science Park
• You must have permission to work in the UK

Bluetree Recruits is an Equal Opportunities Employer

Bluetree Recruits Ltd is an Equal Opportunities Employer and acts as an Employment Agency in relation to this vacancy.

We offer equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age and other protected status as required by applicable law.

We can only consider applications from candidates who are eligible to work in the UK.