Executive Assistant - Central London - £70,000-£120,000 GPA (DOE)

Poppy Lane Placements Ltd; Greater London; On-site; GBP 70,000 - 120,000; Full time

Job summary

Poppy Lane Placements Ltd is assisting a global investment firm in London to hire an experienced Executive Assistant to support the principal across business and private life. This is a full-time, in-office role with a demanding pace and high expectations.

The ideal candidate will have five or more years in an EA/PA or family office role, a strong academic record, fluent English, and proven discretion with sensitive information. MS Office proficiency and a collaborative mindset are essential.

Qualifications

• 5+ years of experience as an EA/PA/family office.
• Strong academic record: degree and/or A Levels.
• Fluent English and right to work in the UK.
• Excellent discretion with sensitive information.

Responsibilities

• Managing complex diaries, correspondence and calls for the principal and the executive office
• Researching and coordinating detailed travel itineraries, activities and events
• Managing the purchase, restoration, delivery and installation of pieces in the art collection
• Supporting the management of household staff across the property portfolio
• Liaising with the property, household and interiors teams on projects
• Negotiating rates and contracts with suppliers, and keeping inventories, logs and records up to date
• Working with finance on record-keeping and budgets
• Handling ad hoc research, purchases, errands and firm-wide initiatives

Skills

EA experience

Team player

Discretion

Strong communication

High energy

Education

Bachelor's degree or higher

Tools

Outlook

Word

Excel

Job description

Role: Executive Assistant

Location: London, full-time in the office

Salary: £70,000-£120,000 GPA (DOE), with an excellent benefits package

Contract: Permanent

Hours: Full-time, with occasional out-of-hours and weekend cover shared on a rota

Start date: Flexible

A global investment firm is looking for an experienced, high-energy Executive Assistant to join the team supporting its principal across business and private life.

You will work as part of a close team of EAs alongside property, household and finance colleagues.

The ideal candidate will be an experienced career EA, ideally with five or more years in an EA, PA or family office role (this is not a graduate position), with a strong academic record. They will be a natural team player with high energy, resilience and a strong work ethic, excellent written and verbal communication, strong Outlook, Word and Excel skills and proven discretion with highly sensitive information. Familiarity with legal documents, HR matters and basic bookkeeping is an advantage.

Duties include:

• Managing complex diaries, correspondence and calls for the principal and the executive office
• Researching and coordinating detailed travel itineraries, activities and events
• Managing the purchase, restoration, delivery and installation of pieces in the art collection
• Supporting the management of household staff across the property portfolio
• Liaising with the property, household and interiors teams on projects
• Negotiating rates and contracts with suppliers, and keeping inventories, logs and records up to date
• Working with finance on record-keeping and budgets
• Handling ad hoc research, purchases, errands and firm-wide initiatives

To be considered for this role, you must:

• Have substantial experience as a career Executive Assistant, ideally five or more years in an EA, PA or family office role
• Have a strong academic record: a good degree and/or strong A Levels
• Speak English fluently
• Hold the right to work in the UK