Ea – Market Leading Company – West End

Knightsbridgerecruitment; West End; On-site; GBP 35,000 - 50,000; Full time

Job summary

Knightsbridgerecruitment in London is seeking an experienced Executive Assistant to support a small senior leadership team in a fast-paced, professional office. You will manage complex diaries across multiple time zones, arrange travel, prepare papers, and handle confidential information with discretion.

This role requires a proactive, highly organised professional who communicates confidently with senior stakeholders, coordinates meetings, reviews documents, and supports ad hoc projects while

Qualifications

• 3-4 years of EA experience in a fast-paced environment.
• Experience handling confidential information with discretion.
• Strong organisational skills and attention to detail.

Responsibilities

• Manage complex diaries across multiple time zones.
• Coordinate meetings, conference calls and senior-level appointments.
• Arrange extensive domestic and international travel, including flights, hotels, transfers and visas.
• Manage emails, correspondence and telephone enquiries.
• Prepare meeting papers, presentations and other documentation; proofreading and reviewing documents.
• Liaise with senior stakeholders, international offices and external contacts.
• Process expenses and invoices; support ad hoc projects and wider administrative tasks.
• Anticipate needs and ensure everything is organised well in advance.

Skills

Diary management

Stakeholder management

Organisational skills

Attention to detail

Proactive

Calm under pressure

Discretion

Travel coordination

Education

Secretarial course

Tools

Microsoft Office

Outlook

Job description

A fantastic opportunity has arisen for an experienced Executive Assistant to join a highly successful international organisation, supporting a small number of senior executives in a busy and professional London office.This is a varied and high-profile role, suited to an accomplished EA who enjoys working at pace, is highly organised and takes real pride in providing first-class support.

The Role

As EA to a senior Principal, plus a leadership team, you will provide comprehensive executive support across a broad range of responsibilities, including:

• Complex diary management across multiple time zones
• Coordinating meetings, conference calls and senior-level appointments
• Arranging extensive domestic and international travel, including flights, hotels, transfers and visas
• Managing emails, correspondence and telephone enquiries
• Preparing meeting papers, presentations and other documentation
• Proofreading and reviewing documents
• Liaising with senior stakeholders, international offices and external contacts
• Processing expenses and invoices
• Supporting ad hoc projects and wider administrative requirements
• Anticipating requirements and ensuring everything is organised well in advance

About You

The successful candidate will have previous relevant EA experience in a fast-paced, demanding environment and will be confident taking ownership of a busy workload.

You will be:

• An experienced and polished EA with excellent organisational skills
• Highly capable of managing complex, ever-changing diaries and travel
• Discreet, trustworthy and accustomed to handling highly confidential information
• Proactive, with excellent attention to detail and the ability to anticipate needs
• Calm under pressure and able to manage competing priorities
• A confident and personable communicator
• Comfortable dealing with senior stakeholders and international contacts
• Highly proficient in Microsoft Office, with strong Outlook skills essential
• Flexible and willing to go the extra mile when required

3 - 4 years' experience in a similar EA role is required. A secretarial course is a bonus. This is an excellent opportunity for a flexible and team-oriented EA to join an established and UHNW environment, working closely with an experienced senior team in a varied and rewarding position.