Private EA/PA

BIS Recruit Limited; City Of London; Hybrid; GBP 70,000 - 80,000; Full time

Job summary

BIS Recruit Limited is seeking an exceptional Executive Assistant to join a well-established private family office in London. This is a varied, fast-paced role supporting a busy principal and family members, with opportunities to grow within a private environment.

The role requires highly organised, discreet individuals who thrive on managing complexity and pride themselves on seamless operations behind the scenes.

Qualifications

• 10+ years’ experience as an EA in private households or family offices.
• Highly discreet, professional and solutions‑focused.
• Exceptional organisational skills with strong attention to detail.
• Capable of managing multiple priorities in a fast-paced setting.
• Strong interpersonal skills and relationship building.
• Comfortable with technology (Mac, smart home; AI to improve processes).
• Experience tracking expenditure per property using Xero.

Responsibilities

• Oversee multiple properties incl. smart home and residences (UK/intl).
• Central contact for contractors, suppliers, tenants, and staff across properties.
• Manage maintenance schedules, coordinate works, and access arrangements.
• Line-manage household staff and ensure smooth day-to-day operations.
• Handle property admin, inventories, and property expenses in Xero.
• Support refurbishment projects and troubleshoot smart home systems.
• Manage diary and inbox across multiple stakeholders.
• Coordinate international and domestic travel, events, schedules.
• Handle confidential correspondence and personal/admin tasks.

Skills

10+ yrs EA exp

Discretion & professionalism

Diary & calendar mgmt

Travel coordination

Budgeting / expense tracking

Xero proficiency

Mac proficiency

Stakeholder management

Driver with licence

Job description

A rare opportunity has arisen for an exceptional Executive Assistant to join a well-established private family office in St Johns Wood, London. This is a varied and fast-paced role supporting a busy principal and adult family members, with the opportunity to become a trusted and longstanding part of a well-run private environment.

This position requires a highly organised, proactive and discreet individual who thrives on managing complexity and takes genuine pride in ensuring everything runs seamlessly behind the scenes.

Key Responsibilities

• Full oversight of multiple properties, including a large, fully automated smart home and additional UK and international residences
• Acting as the central point of contact for contractors, suppliers, tenants, and household staff across all properties
• Managing maintenance schedules, coordinating works, and attending properties to facilitate access and ensure high standards are upheld
• Line managing household staff and supporting the smooth day-to-day running of each residence
• Overseeing property administration including documentation, inventories, and household systems and keeping detailed accounts of expenditure by property on Xero
• Supporting refurbishment projects, troubleshooting basic smart home or plant systems, and ensuring properties are always prepared for the family’s use. Candidates need to be natural problem solvers and happy to turn their hand to some practical tasks before calling on contractors.
• Complex and ever-changing diary and inbox management across multiple stakeholders
• Coordinating international and domestic travel, events, and day-to-day schedules
• Handling confidential correspondence and wider personal and business administrative tasks

Candidate Profile

• 10+ years’ experience as an EA within private households or family offices
• Highly discreet, professional, and solutions-focused
• Exceptional organisational skills with strong attention to detail
• Confident managing multiple priorities in a fast-paced environment
• Strong interpersonal skills with the ability to build trusted relationships
• Comfortable with technology (Mac proficiency and smart home exposure advantageous and comfortable using AI to improve processes)
• Experienced in keeping expenditure per property and household, ideally using Xero
• Pet-friendly
• Confident driver with full licence

The Role

• Full-time, London-based
• Flexibility to work from home on occasion when appropriate
• Some travel and light out-of-hours support as required
• Competitive salary (£70k–£80k DOE)
• Long-term opportunity within a professional, respectful private environment

This is an ideal role for a highly capable EA who enjoys taking ownership, managing both people and properties with precision, and contributing to a smoothly run and welcoming private setting.