Executive Assistant

Biscuit Recruitment; City Of London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Our client, a highly successful global investment firm, seeks an exceptional Executive Assistant to support a group of senior leaders, including C-Suite executives. The role operates in a fast-paced, high-performing environment where you stay one step ahead, manage changing priorities, and keep diaries and travel arrangements running smoothly.

The ideal candidate is 5+ years of EA/Team Assistant experience, with superb organisation, communication skills and discretion.

Qualifications

• 5+ years as EA, Team Assistant or similar role supporting multiple senior executives.
• Experience in Financial Services or fast-paced, high-performance environments.
• Excellent organisation, prioritisation and time-management skills.
• Outstanding written and verbal communication skills.
• Confident managing multiple diaries, priorities and stakeholders simultaneously.
• Calm, adaptable and solutions-focused when working under pressure.
• Proactive and resourceful with strong relationship-building across the business.
• Excellent IT skills, particularly Microsoft Office and Outlook.

Responsibilities

• Complex diary and meeting management for multiple senior professionals, including C-Suite.
• Coordinating meetings across multiple international time zones.
• Extensive domestic and international travel management, including flights, accommodation, itineraries and logistics.
• Managing expenses and associated administration.
• Providing seamless day-to-day administrative support to senior executives.
• Prioritising conflicting demands and adapting quickly to changing schedules.
• Building strong working relationships across the business and with external stakeholders.
• Handling highly confidential and sensitive information with complete discretion.
• Supporting with ad hoc projects and administrative tasks.
• Ensuring all work is completed accurately and within required timeframes.

Skills

Diary management

Communication

Time management

Stakeholder management

Calm under pressure

Tools

Microsoft Office

Outlook

Job description

Our client, a highly successful and established global alternative investment firm, is looking for an exceptionalExecutive Assistantto support a group of senior leaders, including C-Suite executives.

Operating within a fast-paced, high-performing and collaborative environment, this is a fantastic opportunity for an EA who thrives at pace and enjoys being at the heart of a busy business. Supporting senior professionals, you’ll need to be one step ahead at all times. Juggling ever-changing priorities, complex diaries and international travel whilst remaining calm, polished and solutions-focused.

The team are looking for someone who takes real pride in their work; a proactive, dependable and highly organised EA with exceptional attention to detail and a genuine no-task-too-small attitude.

Responsibilities will include:

• Complex diary and meeting management for multiple senior professionals, including C-Suite
• Coordinating meetings across multiple international time zones
• Extensive domestic and international travel management, including flights, accommodation, itineraries and logistics
• Managing expenses and associated administration
• Providing seamless day-to-day administrative support to senior executives
• Prioritising conflicting demands and adapting quickly to changing schedules
• Building strong working relationships across the business and with external stakeholders
• Handling highly confidential and sensitive information with complete discretion
• Supporting with ad hoc projects and administrative tasks
• Ensuring all work is completed accurately and within required timeframes

What we are looking for:

• Ideally 5+ years of experience as an EA, Team Assistant or in a similar role supporting multiple senior executives
• Previous experience within Financial Services or another fast-paced, high-performance environment
• Excellent organisation, prioritisation and time-management skills
• Outstanding written and verbal communication skills
• Confident managing multiple diaries, priorities and stakeholders simultaneously
• Calm, adaptable and solutions-focused when working under pressure
• A positive, proactive and resourceful approach
• Strong relationship-building skills across all levels of a business
• Excellent IT skills, particularly Microsoft Office and Outlook

This is a brilliant opportunity for an experienced EA looking to join aprestigious global firmwhere you’ll work closely with senior leadership in a dynamic and high-performing environment.