Executive Assistant & Business Support Coordinator (Hybrid)

Leonardo S.p.A.; Luton; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Pension with employer contribution

Mental health support

Coursera/LinkedIn Learning access

Refer a friend reward

Flexible benefits up to £500

Job summary

Leonardo UK seeks a proactive Personal Assistant and Business Support Coordinator to keep the Luton office running smoothly. You will manage calendars, arrange travel, prepare briefing materials, and support the VP of the Business Area with schedules and travel planning.

You will handle office operations, procurement, events, internal comms, and time recording using SAP MyTime and CATTS. Hybrid working is available and encouraged.

Qualifications

• Proven experience as a Business Support Coordinator, PA, or Office Manager.
• Discretion and professionalism when engaging senior stakeholders.
• Strong organizational and time-management skills for multi-priority work.
• Excellent interpersonal skills and ability to build relationships.
• Proactive, independent, with initiative and problem solving.
• Advanced proficiency in Microsoft Outlook; knowledge of PowerPoint/SharePoint a plus.
• Experience with SAP MyTime and CATTS is desirable.

Responsibilities

• Coordinate meetings and events with UK and international stakeholders.
• Manage conference facilities and ensure IT connectivity is operational.
• Oversee office resources, procurement, and maintenance of equipment.
• Support site projects and liaise with external suppliers and contractors.
• Prepare documents, reports, and presentations; organize travel/logistics.
• Maintain records, contact lists, and time-recording processes (SAP MyTime/CATTS).
• Provide executive support to the Vice President, including diary management and briefing materials.

Skills

Executive support

Scheduling

Stakeholder management

Organization

PowerPoint

SharePoint

Microsoft Outlook

Communication

Tools

SAP MyTime

CATTS

Microsoft Outlook

PowerPoint

SharePoint

Job description

Leonardo UK seeks a proactive Personal Assistant and Business Support Coordinator to keep the Luton office running smoothly. You will manage calendars, arrange travel, prepare briefing materials, and support the VP of the Business Area with schedules and travel planning.

You will handle office operations, procurement, events, internal comms, and time recording using SAP MyTime and CATTS. Hybrid working is available and encouraged.