Executive Assistant & Operations Coordinator (Hybrid)

Leonardo; Luton; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Flexi-days

Pension (up to 15% employer)

Mental health support

Bonus scheme

Access to 4,000+ online courses

Referral programme

Flexible benefits

Hybrid working

Job summary

Leonardo UK is seeking a Personal Assistant and Business Support Coordinator in Luton to help run a busy office and support the VP. You will coordinate meetings, manage facilities, and oversee travel, expenses, and essential documentation, while ensuring information is current and accessible.

You'll work closely with the Leadership Team, providing proactive support across business and operational activities, including executive diary management and travel planning in a hybrid environment.

Qualifications

• Proven experience in a Business Support Coordinator, Personal Assistant, or Office Manager role.
• High level of professionalism and discretion with senior stakeholders.
• Strong organisational and time-management skills; able to manage multiple priorities.
• Excellent interpersonal skills and ability to build effective working relationships.
• Collaborative, proactive, able to work independently with initiative.
• Advanced proficiency in Microsoft Outlook.
• Experience with SAP MyTime or CATTS is advantageous.

Responsibilities

• Coordinate meetings and events with UK and international stakeholders and customers.
• Manage facilities, IT systems, procurement, and office services.
• Support site projects and liaise with external suppliers and contractors.
• Prepare documents, reports, and presentations; organise travel and logistics.
• Maintain records, directories, and time recording processes.
• Provide executive support to the Vice President and manage diaries and inboxes.

Skills

Business Support

Personal Assistant

Office Manager

Organisational skills

Time management

Stakeholder engagement

Outlook proficiency

Tools

Microsoft Outlook

PowerPoint

SharePoint

SAP MyTime

CATTS

Job description

Leonardo UK is seeking a Personal Assistant and Business Support Coordinator in Luton to help run a busy office and support the VP. You will coordinate meetings, manage facilities, and oversee travel, expenses, and essential documentation, while ensuring information is current and accessible.

You'll work closely with the Leadership Team, providing proactive support across business and operational activities, including executive diary management and travel planning in a hybrid environment.