Executive Assistant & Business Operations Partner

Leonardo UK Ltd; England; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Flexi leave

Pension

Mental health support

Learning resources access

Referral programme

Private healthcare

Discounts & lifestyle

Hybrid working

Job summary

Leonardo UK Ltd in the UK is seeking a Personal Assistant / Business Support Coordinator to keep a busy office running smoothly. You will coordinate administrative activities, manage calendars, travel, expenses, and provide executive support to the VP of the Business area, ensuring information and resources are well organised.

You will organise meetings with UK and international stakeholders, oversee facilities and IT, maintain records, support policy and document creation, and collaborate with

Qualifications

• Proven experience in a Business Support Coordinator, Personal Assistant, or Office Manager role.
• A high level of professionalism and discretion, with the confidence to engage senior stakeholders.
• Strong organisational and time management skills, with the ability to manage multiple priorities.

Responsibilities

• Coordinating meetings and events with UK and international stakeholders, partners, and customers.
• Managing conference and meeting facilities, ensuring IT systems and connectivity are fully operational.
• Overseeing office resources, including procurement and maintenance of equipment, facilities, and services.
• Supporting site projects and managing relationships with external suppliers and contractors.
• Assisting with the implementation of policies and the creation of documents, reports, and presentations.
• Organising business travel and events, including bookings and logistics.
• Maintaining accurate and up-to-date records, including contact lists and directories.
• Supporting time recording processes, including SAP MyTime and CATTS.
• Creating and maintaining Business Area intranet pages.
• Supporting internal communications, including events, content updates, and briefing materials.
• Collaborating with the wider business support team, providing cover and assistance where required.

Skills

Office management

Executive support

Calendar management

Travel coordination

Stakeholder management

Procurement

Microsoft Outlook

PowerPoint

SharePoint

Discretion

Tools

SAP MyTime

CATTS

PowerPoint

SharePoint

Job description

Leonardo UK Ltd in the UK is seeking a Personal Assistant / Business Support Coordinator to keep a busy office running smoothly. You will coordinate administrative activities, manage calendars, travel, expenses, and provide executive support to the VP of the Business area, ensuring information and resources are well organised.

You will organise meetings with UK and international stakeholders, oversee facilities and IT, maintain records, support policy and document creation, and collaborate with