PA/ Senior Admin Coordinator

Cpl Life Sciences; Uxbridge; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Cpl Life Sciences in the United Kingdom is seeking a PA/Senior Admin Coordinator in Uxbridge. The role provides administrative support and coordination, with advanced on-the-job knowledge, requiring good judgment and initiative in a hybrid environment (3 days in office).

You will manage calendars, coordinate meetings, handle requisitions, track department expenses, maintain SharePoint content, and support new hires with IT and facilities coordination while ensuring accuracy and confidentiality.

Qualifications

• Experience in administrative coordination and office logistics.
• Ability to manage calendars, meetings, and travel arrangements.
• Strong written and verbal communication with discretion.

Responsibilities

• Anticipates leaders' and teams' needs to manage logistics.
• Submits requisitions and tracks department PO requests; coordinates expenses.
• Coordinates multiple admin workflows within the department to streamline processes.
• Collaborates across levels; maintains confidentiality and accuracy.
• Manages calendars; anticipates needs and solves logistics.
• Coordinates logistics of internal/external meetings; may manage event budgets.
• Maintains understanding of policies; updates department contacts and SharePoint/RON pages.
• Coordinates office supplies and PO requests; tracks expenses.
• Acts as point person for new employees; coordinates with IT, Facilities, Procurement; space planning for hires.
• Provides backup support for other admin coordinators and UK Office Manager.

Skills

Administrative coordination

Logistics planning

Calendar management

Meeting coordination

Budget tracking

Procurement coordination

Excellent communication

Confidentiality

MS Office

SharePoint

Tools

SharePoint

PowerPoint

MS Office

Job description

PA/ Senior Admin Coordinator

Location: Uxbridge (Hybrid working – 3 days in the office)

Pay rate: Up to 50,000 per annum

Duration: 12 months initially (Flexible to go perm)

This position provides administrative support and coordination, whilst also necessitating advanced knowledge developed on the job, problem solving. This role requires the incumbent to consistently exercise considerable judgement and initiative. Demonstrates a general understanding of the business and works under general guidance.

Essential Functions required for the job. List both technical and managerial requirements if applicable.

• Anticipates the needs of leaders and teams in order to manage and problem solve all logistics.
• Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
• Coordinates multiple administrative workflows within the department to streamline increasingly complex processes.
• Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
• Proactively manages calendars using basic understanding of the priorities of those they support. Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics.
• Acts as the point person responsible for coordinating logistics of internal/external meetings. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit. May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution. Makes catering recommendations for meetings and events scheduled over meal periods. Where applicable, assists employees and guests with travel and expense reports.
• Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed. Actively manages department contact lists/org charts. Manages and updates content on department SharePoint sites and/or RON pages.
• Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
• Acts as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs.
• Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.
• Provides backup support and coverage for other administrative coordinators, and UK Office Manager.