Executive Assistant (12-month contract)

Cambridge Consultants; Cambridge; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

Cambridge Consultants is seeking an Executive Assistant to support across our Business Units, handling full diary management for senior leaders and coordinating complex international travel.

This office-based, hybrid role offers opportunity to work with cross-functional teams, participate in leadership meetings, and leverage AI tools like Copilot to streamline tasks.

Qualifications

• Experience in a similar executive support role.
• Experience supporting senior stakeholders in fast-paced environments.
• Proficient with MS 365 and Teams.
• Comfortable with AI tools like Copilot.
• Experience coordinating international travel.
• Excellent prioritisation and communication.

Responsibilities

• Provide strategic calendar management for seniors.
• Coordinate meetings across time zones with minutes and actions.
• Attend senior leadership meetings and progress actions.
• Organise leadership offsites and logistics.
• Record and share internal meetings.
• Manage international travel in line with policy.
• Arrange conferences and travel.
• Liaise with clients for meetings.
• Organise site tours and visits.
• Submit expense reports and prepare presentations.
• Process statements of work and signatures.
• Onboard new employees.
• Coordinate cover during periods of leave.

Skills

Calendar management

Travel coordination

Stakeholder management

AI tools familiarity

Tools

Microsoft 365

Microsoft Teams

Job description

As part of our Executive Assistant team, you’ll provide support across our Business Units, working with people at all levels.

This is a varied role that includes full diary management for seniors and arranging travel for our busy project teams – no two days look the same. You’ll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.

This is an office-based role with some flexibility to work from home.

Key Responsibilities

• Provide strategic calendar management and time planning support for seniors. Schedule complex meetings across multiple time zones.
• Coordinate a variety of meetings which may include minute and action taking, supported by AI tools such as Copilot.
• Attend senior leadership meetings and work alongside the team to progress actions.
• Organise and attend leadership team offsites, ensuring materials and logistics are in place.
• Facilitate, record and share internal meetings.
• Manage international travel arrangements in line with our travel policy.
• Organise conference attendance and associated travel arrangements.
• Liaise directly with clients when arranging meetings, building a strong working relationship.
• Arrange tours of our facilities and be on hand to support visits to our site.
• Perform general administrative tasks such as submitting expense reports, pulling together presentations and general correspondence.
• Process statements of work and obtain signatures for contracts.
• Manage the induction and onboarding process for new employees.
• Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.

Requirements

• Relevant experience within a similar role.
• Experience supporting senior stakeholders in a fast-paced environment.
• Proficiency in using MS365 and Microsoft Teams.
• Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.
• Experience coordinating complex international travel.
• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.
• Strong attention to detail and accuracy
• Complete reliability handling confidential, sometimes sensitive information.
• A proactive team player with a strong desire to muck in where required.