Executive Assistant & Bid Coordinator (Tenders)

1st Step; City Of London; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Company car or car allowance

25 days holiday

Private healthcare

Life assurance

Pension scheme

Wellbeing programme

Career progression

Flexible holiday scheme

Job summary

1st Step Solutions are supporting an M&E Contractor who have an opportunity for an Executive Assistant to join our client’s Work Winning team on a permanent basis based in Barbican. To provide efficient administrative, bid coordination and executive support to the Work Winning Director and team, ensuring tenders are managed from enquiry through to submission with accurate documentation and timely inputs.

You will coordinate meetings, maintain calendars and support bid submissions with

Qualifications

• Experience in bid coordination, tender administration or a similar administrative support role.
• Experience in executive diary management and document control.
• Experience working to deadlines and coordinating information from multiple stakeholders.

Responsibilities

• Coordinate tender activities from enquiry through to submission and meet deadlines.
• Download, review and distribute EOIs, PQQs and ITTs to relevant stakeholders.
• Set up and maintain bid folders, documentation, trackers and submission schedules.
• Coordinate bid responses across departments, gathering information and drafting responses using approved company information.
• Issue and chase subcontractor enquiries, monitor responses and maintain records.
• Format, quality-check and compile tender documentation for submissions.
• Manage tender uploads and submissions via client portals and ensure compliance.
• Maintain bid records, business development trackers and the new project list.

Skills

Bid coordination

Diary management

Document control

Stakeholder coordination

Administrative support

Confidentiality

Job description

1st Step Solutions are supporting an M&E Contractor who have an opportunity for an Executive Assistant to join our client’s Work Winning team on a permanent basis based in Barbican. To provide efficient administrative, bid coordination and executive support to the Work Winning Director and team, ensuring tenders are managed from enquiry through to submission with accurate documentation and timely inputs.

You will coordinate meetings, maintain calendars and support bid submissions with