Working Winning Executive Assistant

Michael Taylor Search & Selection Ltd; City Of London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Michael Taylor Search & Selection Ltd is seeking an approachable, energetic professional to support the Work Winning team within the infrastructure bids environment in City of London. You will manage multiple priorities, coordinate bids from enquiry through to submission, and maintain high standards of accuracy in a fast-paced office.

This varied role combines executive support, bid coordination, document management and general administration, ensuring deadlines and client requirements are met.

Qualifications

• Previous experience in an Executive Assistant, Bid Coordinator or similar administrative role.
• Experience managing executive diaries, coordinating bids or tenders and maintaining business documentation.
• Excellent organisational and time management skills, with ability to manage competing priorities and deadlines.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• Confidence liaising with colleagues, clients, subcontractors and other stakeholders professionally.

Responsibilities

• Provide administrative and coordination support to the Work Winning team throughout the bid and tender process, including processing EOIs, PQQs and ITTs, coordinating responses and liaising with internal departments to prepare tender submissions.
• Manage bid documentation, electronic filing systems, tender folders and submission deadlines, including issuing and chasing subcontractor enquiries, maintaining trackers and uploading completed tenders to client portals.
• Provide diary management and organisational support to the Work Winning Director, coordinating team calendars, annual leave, meetings and key deadlines.
• Liaise with the People and Culture team to obtain CVs and prepare company profiles for tender submissions.
• Maintain and distribute updated project lists, ensuring shared folders and documents remain accurate, accessible and up to date.

Job description

Our client is an established organisation operating within the infrastructure engineering and built environment sectors, delivering complex infrastructure projects. Its Work Winning team plays an important role in identifying new business opportunities and supporting the successful delivery of bids and tenders to drive continued business growth.

Overview on the Role:

Our client is seeking an approachable, energetic and professional individual who enjoys being at the centre of a busy team. You'll be enthusiastic, adaptable and highly organised with the ability to manage multiple priorities while remaining calm under pressure. A proactive approach, strong attention to detail and excellent communication skills are essential as you'll be working closely with colleagues across the business to help deliver successful bids and keep the Work Winning team running smoothly.

This is a varied role combining executive support, bid and tender coordination, document management and general office administration. You will play an important part in supporting business development activities, helping to manage bids and tenders from initial enquiry through to submission and ensuring deadlines and documentation requirements are met. The successful candidate will be confident managing multiple priorities, communicating with stakeholders across the business and maintaining a high standard of accuracy in a fast paced environment.

Key Responsibilities:

• Provide administrative and coordination support to the Work Winning team throughout the bid and tender process, including processing EOIs, PQQs and ITTs, coordinating responses and liaising with internal departments to prepare tender submissions.
• Manage bid documentation, electronic filing systems, tender folders and submission deadlines, including issuing and chasing subcontractor enquiries, maintaining trackers and uploading completed tenders to client portals.
• Provide diary management and organisational support to the Work Winning Director, coordinating team calendars, annual leave, meetings and key deadlines.
• Liaise with the People and Culture team to obtain CVs and prepare company profiles for tender submissions.
• Maintain and distribute updated project lists, ensuring shared folders and documents remain accurate, accessible and up to date.

About You

• Previous experience in an Executive Assistant, Bid Coordinator, Bid Administrator or similar administrative role.
• Experience managing executive diaries, coordinating bids or tenders and maintaining business documentation.
• Excellent organisational and time management skills, with the ability to manage competing priorities and deadlines.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• The confidence to liaise with colleagues, clients, subcontractors and other stakeholders professionally.

Please note this role is based 5 days in the office by Moorgate.