Executive Assistant & Bid Coordinator (In-Office, Moorgate)

Michael Taylor Search & Selection Ltd; City Of London; Sur place; GBP 30 000 - 42 000; Plein temps

Résumé du poste

Michael Taylor Search & Selection Ltd is seeking an approachable, energetic professional to support the Work Winning team within the infrastructure bids environment in City of London. You will manage multiple priorities, coordinate bids from enquiry through to submission, and maintain high standards of accuracy in a fast-paced office.

This varied role combines executive support, bid coordination, document management and general administration, ensuring deadlines and client requirements are met.

Qualifications

• Previous experience in an Executive Assistant, Bid Coordinator or similar administrative role.
• Experience managing executive diaries, coordinating bids or tenders and maintaining business documentation.
• Excellent organisational and time management skills, with ability to manage competing priorities and deadlines.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• Confidence liaising with colleagues, clients, subcontractors and other stakeholders professionally.

Responsabilités

• Provide administrative and coordination support to the Work Winning team throughout the bid and tender process, including processing EOIs, PQQs and ITTs, coordinating responses and liaising with internal departments to prepare tender submissions.
• Manage bid documentation, electronic filing systems, tender folders and submission deadlines, including issuing and chasing subcontractor enquiries, maintaining trackers and uploading completed tenders to client portals.
• Provide diary management and organisational support to the Work Winning Director, coordinating team calendars, annual leave, meetings and key deadlines.
• Liaise with the People and Culture team to obtain CVs and prepare company profiles for tender submissions.
• Maintain and distribute updated project lists, ensuring shared folders and documents remain accurate, accessible and up to date.

Description du poste

Michael Taylor Search & Selection Ltd is seeking an approachable, energetic professional to support the Work Winning team within the infrastructure bids environment in City of London. You will manage multiple priorities, coordinate bids from enquiry through to submission, and maintain high standards of accuracy in a fast-paced office.

This varied role combines executive support, bid coordination, document management and general administration, ensuring deadlines and client requirements are met.